Connecticut StateDepartment of Administrative Services

Medical Records Specialist 1

Recruitment #210112-5620CL-001


The State of Connecticut, Department of Correction (DOC) is seeking a Medical Records Specialist 1 in Somers, CT at Osborn Correctional Institution. This is a 40 hour per week position, first shift, Monday to Friday, 8.5 hour workdays with half hour unpaid meal break included. The exact schedule to be set by supervisor during orientation, typical schedule is 8:00 a.m. to 4:30 p.m. 

Our Mission:  Department of Correction shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.

The correctional facilities have unique medical records needs, specific concentration on requesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statue and agency policy.

Please view the video below to see what its like to work for the State of Connecticut:

Selection Plan

Please ensure your application is complete prior to submission.  You will be unable to make revisions once you officially submit your application to the State of Connecticut.  Candidates who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. 

This posting will be used for future vacancies.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

Should you have questions pertaining to this recruitment, please contact Erica McGuinness at


In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.


Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; inspects reports and records for omissions and errors; codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; prepares death certificates, burial permits and other related records; prepares reports to state and federal agencies as required; may attend probate court hearings and give testimony; performs related duties as required.


Knowledge of basic medical terminology and human anatomy; knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; knowledge of principles of statistical data tabulation; knowledge of office systems and procedures; oral and written communication skills; basic interpersonal skills.


Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.


  • Experience with electronic health record; scanning and importing documents to E.H.R
  • Experience in processing requests to obtain/disclose protected health information
  • Experience with computer software - Excel
  • Experience with or worked in a correctional facility or hospital
  • Experience in maintaining health record in accordance with HIPAA 
  • Experience in processing Subpoenas or court orders which may entail court appearances


Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.