Connecticut StateDepartment of Administrative Services

Medical Records Specialist 1

Recruitment #210105-5620CL-001

Introduction


The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

River Valley Services (RVS), a community mental health center serving Middlesex County and the towns of Lyme and Old Lyme, is operated by DMHAS. RVS’s goal is to provide the highest quality crisis intervention, case management, and residential and clinical services to adult citizens, 18 years of age and older, who suffer from serious mental disorders and who lack the financial means to secure such services in the private sector.

Are you passionate about Medical Records and looking for a challenging and impactful role? If so, we encourage you to apply, today! We are currently recruiting for a full time Medical Records Specialist 1 (PCN: 126309). This position is full time, 40 hours per week working Monday - Friday, 8:00am to 4:30pm. We are located in the Medical Records Department, Dutton Home, in Middletown, CT. Travel between sites is expected.

Discover the opportunity to:
  • Assist in creating and maintaining medical records;  
  • Support the maintenance of the Young Adults Services Program Files;  
  • Serve as a resource and work collaboratively with clients, clinical staff, co-workers and outside agencies regarding release of information; 
  • Conduct audits and analysis of medical records to ensure accuracy and compliance.  

We participate in a competitive benefits plan that includes healthcare coverage, a retirement plan, as well as, paid time off!  We offer excellent work/life balance and limitless opportunities.

Selection Plan

Applications to this recruitment may be used for future vacancies.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.

Should you have questions regarding this recruitment please contact Andrew Pebley at Andrew.Pebley@ct.gov or (860) 785-6185.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

EXAMPLES OF DUTIES

Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; inspects reports and records for omissions and errors; codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; prepares death certificates, burial permits and other related records; prepares reports to state and federal agencies as required; may attend probate court hearings and give testimony; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of basic medical terminology and human anatomy; knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; knowledge of principles of statistical data tabulation; knowledge of office systems and procedures; oral and written communication skills; basic interpersonal skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

PREFERRED QUALIFICATIONS

Our preferred candidate will have:
  • 1 Year experience utilizing computer software, such as, excel (sorting and filtering data) and access (running queries and generating Reports);
  • Ability to lift up to 10lbs;
  • 1 Year experience multitasking (answer incoming calls, respond to requests from multiple internal/external customers, updating filing system, etc); 
  • 1 year experience preparing reports for state and federal agencies;
  • 1 year experience maintaining, at least, 150 records; 
  • 1 year experience maintaining daily admissions and discharges in fast pace environment; 
  • Experience working in an inpatient, outpatient, or hospital setting.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.