Connecticut StateDepartment of Administrative Services

Director of Business Services and Inventory Management

(Fiscal/Administrative Manager 2)

Recruitment #210104-0915AR-001

Introduction


Are you a dedicated fiscal and operational professional looking for a challenge? Are you motivated and forward-thinking? If so, come make an impact by serving your state! Read below & apply today! 

The State of Connecticut has an exciting Director of Business Services and Inventory Management (Fiscal/Administrative Manager 2) opportunity within the Department of Transportation (DOT). It is the DOT’s mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.

In this role you will: 
  • Play a critical part in the agency’s supply chain management process and report directly to the Office of Operations and Support Administrator.
  • Create and implement financial/operational strategies. 
  • Organize contractual service functions, oversee asset management, manage inventory stockroom operations, state-wide fueling programs, the accounts payable process, and the procurement of commodities.
  • Oversee the agency’s support service units including but not limited to claims/insurance, records retention, motor pool operations, and the mailroom/print shop.
  • Showcase your ability to be collaborative, strategic, analytical, and innovative to develop and implement change.
  • Proactively plan for future needs that will result in continuous operational improvements.
  • Recommend best-practices and strategies for improving financial performance and increased operational efficiencies.
  • Lead in supporting the agency’s internal operations and increase customer service.
Work/Life Balance: Full-time (40 hours per week), Monday-Friday, at the Administration building located at 2800 Berlin Turnpike, Newington, CT.

What’s in It For You- Leading Comprehensive Benefits: Competitive salary structure, excellent health & dental coverage, generous vacation, personal, and sick time, retirement plan options & more! 

Selection Plan

In order to be considered for this job opening, you must meet the Minimum Qualifications and Preferred Qualifications as listed on the job opening. You must specify your qualifications on your application. Applicants must include a resume within the "Resume Tab" of their application.

Please ensure that your application is complete, you will not be able to make revisions once you submit your application into the JobAps system.       

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

Applications to this recruitment may be used for future vacancies.

NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

Due to the volume of applications anticipated, the DOT is unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.  

Should you have questions regarding this recruitment please contact faith.macdonald@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Discover the Opportunity to: 
  • Administer the agency's Accounts Payable Unit which is responsible for processing capital and operating expenditures to utility companies, contractors, and consultants as well as processing travel authorizations and employee reimbursements. 
  • Administer the agency's Support Services Unit including: Claims/Insurance, Printing Services, Mail Room, Motor Pool and Records Retention. Operations include processing highway and fleet liability and Commissioner Claims, managing the departments’ incoming and outgoing mail, providing for the departments’ printing, duplicating, and scanning needs, operating the department’s motor pool, maintaining the department’s records retention center, retaining, retrieval and disposal of the departments’ records.
  • Administer the agency's Inventory Management section which encompasses Asset Management, Fuel Control, and Materials Management operations. 
  • Administer department’s Asset Management Program valued at $2.9 billion. Maintain the department’s asset management system for capitalized and controllable property; acquisition, physical inventory, security, distribution and disposal of excess equipment, materials, and supplies, including inventory control and assignment of motor vehicle registration plates.  
  • Administer the departments’ Fuel Control operations valued at $10 million. Be responsible for the department’s state-wide Fuel Control Operations encompassing procurement, inventory control, and withdrawal of motor vehicle fuel for use in State-owned vehicles and equipment, and for the accuracy of withdrawal tracking for financial reimbursement from other state agencies.
  • Administer the departments’ Inventory Procurement unit with a budget of over $21 million. Be Responsible for the inventory procurement, control and disbursement of stocked commodities and snow and ice removal products (Road Salt, LMC).  Manage the forecasting of new inventory needs and plan for inventory depletion where appropriate.  
  • Administer the Department’s Stores distributed Materials Management program with 12 stockrooms located state-wide; be responsible for the acquisition, distribution, inventory control and security of stock items including highway snow/ice products to support the Department’s highway, fleet and facility infrastructures.
  • Serve as liaison to internal and external customers on all aspects and activities within the Division.  Serve on agency committees and task forces as required. Present before formal and informal forums on related Division activities. Prepare correspondences and reports for use by the executive team.
  • Perform other related duties, which can be viewed here

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

For state employees, this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions.

PREFERRED QUALIFICATIONS

  • Experience analyzing, developing, and implementing strategic operational programs.
  • Experience overseeing fiscal budgets of $50 million or more.
  • Experience adapting to rapidly changing work priorities with compressed deadlines. 
  • Experience supervising large teams, remote staff, and diverse workgroups.  
  • Experience developing operating and equipment budgets.
  • Experience presenting information to all levels of personnel.
  • Experience negotiating, interpreting, and administering contracts.
  • Experience managing multiple stockroom operations.
  • Experience utilizing financial systems like PeopleSoft. 
  • Experience in supply chain management, procurement, asset management, inventory control, warehousing, and accounts payable. 
  • Experience analyzing budgetary and operational problems. 
  • Experience using Microsoft Outlook to communicate electronically with various parties. 
  • Experience drafting and editing documents in Microsoft Word.
  • Experience analyzing and manipulating data in Microsoft Excel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.