Connecticut StateDepartment of Administrative Services

Special Funds Administrator (Unclassified)

Unclaimed Property Division

Recruitment #201007-0313MP-002

Introduction

The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.

We are recruiting for a dynamic individual to fill an appointed Special Funds Administrator position, which will report directly to the Assistant Treasurer.  Located in Hartford, CT, this is a full-time, 40 hours per week, Monday - Friday 8:00am - 5:00pm position.

The Unclaimed Property Division (UCP) is responsible for safeguarding assets turned over to the Office of the Treasurer in accordance with state law, until the rightful owners are located. The primary objective of the unclaimed property program is to reunite rightful owners or heirs with their unclaimed property, which is remitted to the Office of the Treasurer by business entities after the business loses contact with a customer for a period of three to five years.  Unclaimed assets include but are not limited to savings or checking accounts, uncashed checks, matured certificates of deposit, stocks, bonds or mutual funds, travelers' checks or money orders, and proceeds from life insurance policies. A permanent record of reports of unclaimed property filed annually by holders of such property is maintained by the Division. Unclaimed property holders include banks, credit unions, insurance companies, brokerage firms, utility companies, and businesses. The Division prescribes holder report forms and monitors reporting by holders. Such assets must be reported and remitted within 90 days following the close of each calendar year.  These assets are held in the custody of the Treasurer until claimants come forward or are located. Efforts to locate the owners of abandoned property include a website (www.ctbiglist.com), a phone number to call and the biennial electronic publication listing abandoned property reported and transferred to the Treasurer. 

This Special Fund Administrator (SFA) is responsible for:
  • Managing the Claims Unit of the Unclaimed Property Division (UCP).  More than 30,000 claims are received annually and processed by an authorized vendor and UCP Claims Unit personnel.
  • Supervising a Claims Supervisor and other staff. 
  • Budgeting, projecting and managing the payment of more than 16,000 claims annually, totaling approximately $50 – 65 million.
  • Ensuring that claims are managed, and payments are issued consistent within issued UCP guidelines, state law and State of Connecticut accounting guidelines.  
  • The Review of High Dollar Value Claims and Reciprocal Claims, Bond Research, Records Management.

Currently, UCP also manages more than 20,000 paper files annually.  UCP is targeted to upgrade its computer system and move away from paper to electronic review of claims and holder reports.  Appropriate record handling practices are important as well as keeping staff informed of changes.  This will be a significant, but necessary, paradigm shift for employees.  UCP has a tremendous number of permanent paper files that are archived and must be retrieved from time to time.  An adequate and accurate records management system is paramount to successful retrieval of permanent records.

As such, the candidate will be required to evaluate the UCP paper and electronic files and draft and present a comprehensive plan to the State Archivist for review and approval to destroy paper documents once scanned and stored electronically.  From time to time, special projects may be assigned.

Selection Plan

All applicants must include a resume within the "Resume Tab" of their application.  Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

Should you have questions pertaining to any phase of this recruitment, please contact Lorraine Vittner, lorraine.vittner@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of the State Treasurer, this class is accountable for the administration of the state's second injury or other related special fund and/or program.

EXAMPLES OF DUTIES

Administers program and/or fiscal activities in accordance with statutory mandate; formulates goals and objectives; coordinates, plans and manages program activities; develops or assists in development of related policy; evaluates and trains staff; prepares or assists in preparation of program budget; maintains contacts with individuals both within and outside of program who might impact on program activities; directs or assists in directing financial matters related to management of Second Injury bonding program(s) including but not limited to monitoring cash and bond accounts and development of accounting and internal controls of bond and investment revenues; designs and implements internal control and financial reporting structures and systems for assigned funds and/or programs; determines and analyzes trends; assists in the management and administration of a variety of activities and functions including records retention, claims unit supervision, legal liaison function and/or fiscal and/or administrative duties; reviews pending and proposed legislation and advises Assistant Treasurer accordingly; interprets and administers pertinent legislation; recommends and drafts proposed legislation; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of relevant state and federal laws, statutes and regulations; considerable knowledge of relevant agency policies and procedures; considerable knowledge of professional accounting and auditing principles and practices; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to devise, implement, evaluate and analyze accounting and internal control systems, forms, methods and procedures.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of professional experience in accounting or auditing.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Three (3) years of the General Experience must have been in a supervisory capacity over professional staff.

Note: For state employees, supervisory capacity is interpreted at the level of Supervising Accountant or Supervising Accounts Examiner.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in accounting or a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The candidate must have 7-10 years of experience managing a variety of staff in a high-pressure setting.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.