Introduction
The State of Connecticut Department of Transportation (DOT) invites qualified applicants to apply for the position of Fiscal Administrative Manager 1 located in the Division of Capital Services, Capital Planning Unit in the Bureau of Finance and Administration.
This position is responsible for the development of the Highways 5-year Capital Plan, including administration of funds from the Federal Highway Administration and state funds for highways. The total budget for this program exceeds $1 billion annually and includes programs with unique eligibility requirements. This position is also responsible for mandatory reporting on DOT expenses and working with accountants and auditors. The incumbent will supervise a team that currently consists of (1) Supervising Engineer, (1) Supervising Accountant, (3) Associate Accountants, (2) Accountants, and (3) Fiscal Administrative Officers.
Selection Plan
In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status*, and meet the Minimum and Preferred Qualifications as listed on the job opening. You must specify your qualifications on your application.
*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).
Applicants must include a resume within the "Resume Tab" of their application. Ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.
Should you have questions pertaining to this recruitment, please contact Olivia Roman at olivia.roman@ct.gov and reference the recruitment number.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.
EXAMPLES OF DUTIES
Duties of this position include the following:
Oversee the development of the Highways 5-year Capital Plan, ensuring fiscal constraint, appropriate prioritization, funding eligibility, availability & restrictions are incorporated;
Assist with the administration of Federal Highway Administration and State Highways funds, track availability, monitor special accounts, initiate proposed projects, identify over/under programming, ensure full & appropriate usage of available funds;
Conduct a monthly Project Status Review Meeting, track schedule and cost changes, produce reports and Advertising Schedules for distribution & publication as appropriate;
Administer transactions in conjunction with the published Statewide Transportation Improvement Program (STIP) and the DOT Planning office;
Administer transactions in the Federal Highway Administration’s Fiscal Management Information System (FMIS), initiate, modify and close federal agreements, initiate fund transfers, monitor & reconcile accounts;
Administer transactions in the Core-CT system, research, initiate, modify and close projects;
Provide coordination and administrative support regarding funds, projects, legislation, rules, etc.;
Assist with developing the Department’s biennial capital budget, allocation requests through the Office of Policy and Management (OPM) & the State Bond Commission, including the programming of appropriated funds; and,
Develop and maintain ongoing Cash Flow analysis for projects.
This position currently manages two supervisors plus eight staff positions.
More details can be viewed on the Fiscal/Administrative Manager 1 class specification.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
- Familiarity with the Capital Planning process, including programming of federal and state funds.
- Familiarity with the State Bond Commission process for the allocation of funds. Understanding of GAAP, GASB and SEFA reporting.
- Proficiency with Excel and/or Access with large amounts of data.
- Experience using Core-CT to extract data and produce reports through various modules.
- Familiarity with State Agency Capital Budget preparation and development.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
