Medical Records Technician 2

The State of Connecticut, Department of Public Health (DPH) is recruiting for a Medical Records Technician 2. The Connecticut Tumor Registry at DPH is seeking individuals with cancer surveillance backgrounds to apply for this Medical Records Technician 2 position in order to make a direct impact on improving the lives of Connecticut citizens. Our mission is to protect and improve the health of Connecticut’s people and the quality of its environment. If your goal is to build a career that makes a difference, consider joining the dedicated people of the Connecticut Tumor Registry.

This Medical Records Technician 2 position will be accountable for performing a full range of cancer registry data collection and quality assurance functions in order to ensure a complete and detailed cancer database. Responsibilities will include case finding, abstracting, case consolidation, editing, reporting, and other related duties.

Employment at DPH offers great benefits such as free parking with shuttle service, educational support, and continuous access to training from national standard setters, including NCI-SEER and NAACCR.    

This is a full time, 40 hour per week position. The work schedule is typically Monday through Friday.                          

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.  

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. 

Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position. Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.

Should you have questions pertaining to this recruitment, please contact Deb Lyons at Deborah.Lyons@ct.gov or 860 509-7180.

In the Department of Public Health, Tumor Registry section, this class is accountable for performing as a specialist by acting as either a field representative or liaison to all hospitals reporting cancer cases in Connecticut, Rhode Island and Massachusetts, or a quality control review technician for medical coding and maintenance of the master tumor and follow-up magnetic tape files.

Assists in problem solving and training of lower level Medical Record Technicians; assists in coding (or codes) more difficult cases involving classification of cancer data; periodically reviews autopsy reports at Connecticut Office of the Chief Medical Examiner in order to verify all cancer related deaths; performs related duties as required.

Field Representative: Acts as liaison between Connecticut Tumor Registry and reporting hospitals: abstracts complete tumor records at federal and state government and veterans' hospitals in Connecticut as well as participating hospitals in Rhode Island and Massachusetts; ascertains correct primary sites and cancer morphology from hospital pathology reports; investigates all inquiries submitted by Tumor Registry coders, obtaining missing or clarifying information from report originators through phone calls, correspondence or visits; conducts audits at selected hospitals to ensure all cancer cases have been identified and reported to Tumor Registry; compares pathology reports with hospital cancer incidence report and documents missed cases; reviews hospital records for special studies on cancer; abstracts complete tumor records at certain institutions such as federal and state hospitals; at request of participating hospitals trains medical records personnel in proper abstracting procedures and communicates Tumor Registry informational needs and procedures; assists hospital registries in preparing statistical reports on cancer.

Quality Control Review Technician: Maintains computer quality control procedures, which involves correcting coding errors on code sheets as well as processing changes to master files; participates in special tumor studies which involve more complex medical coding or medical review

Considerable knowledge of medical terminology and gross human anatomy relating to cancer; considerable knowledge of coding principles and techniques used in Connecticut Tumor Registry and National Cancer Institute SEER Group; knowledge of proper use of International Codes of Disease; knowledge of standard procedures for cancer diagnosis and modes of therapy (such as radiation, chemotherapy, etc.); knowledge of hospital medical record and medical record library procedures; oral and written communication skills; interpersonal skills; ability to prepare and interpret statistical reports.

Four (4) years' clerical experience in categorizing, cataloging, and assembling data for statistical purposes.

Two (2) years of the General Experience must have been at the level of a Medical Records Technician 1.

College training in medical secretarial work may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• Experience with medical abstracting using coding principles and standardized guidelines. Preference for experience or training in cancer-related coding and guidelines, such as SEER, NAACCR and AJCC staging; candidates with experience or training using ICD-10-CM, CPT-4 and/or HCPCs coding systems may be considered.
• Experience or training in cancer-related diseases, including etiology, pathology, symptoms, signs, diagnostic studies, treatment modalities and prognoses, medical terminology, basic anatomy, pathology, and pharmacology.
• Experience independently locating, compiling, and analyzing information, data, and/or facts from specialized sources such as manuals, scientific articles and internet searches; using this information in performance of visual quality control on electronic data files, and identification of missing or incomplete data.
• Experience or training interpreting analytic reports and communicating findings; and cognizance of Federal and State reporting requirements and regulations and confidentiality procedures.
• Professional credentialing as either a Certified Tumor Registrar (CTR), Registered Health Information Administrator (RHIA)/Registered Health Information Technician (RHIT), or Certified Coding Specialist (CCS); or eligiblity for credentialing.

Incumbents in this class may be required to travel.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.