Fiscal/Administrative Manager 1

The State of Connecticut Department of Transportation (DOT) invites its qualified agency employees to apply for the position of Fiscal Administrative Manager 1 located in the Division of Capital Services, Capital Planning Unit in the Bureau of Finance and Administration. This position is responsible for the development of the Highways 5-year Capital Plan, including administration of funds from the Federal Highway Administration and state funds for highways. The incumbent will supervise a team that currently consists of (1) Supervising Engineer, (1) Supervising Accountant, (3) Associate Accountants, (2) Accountants, and (3) Fiscal Administrative Officers.

In order to be considered for this job opening, you must be a current State of CT employee of the Department of Transportation, who has permanent state status*, and meet the Minimum and Preferred Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Applicants must include a resume within the "Resume Tab" of their application. Ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

Direct questions pertaining to this recruitment to jennifer.brame@ct.gov. Reference #78599.

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

Duties of this position include the following:

• Oversee the development of the Highways 5-year Capital Plan, ensuring fiscal constraint, appropriate prioritization, funding eligibility, availability & restrictions are incorporated;
• Assist with the administration of Federal Highway Administration and State Highways funds, track availability, monitor special accounts, initiate proposed projects, identify over/under programming, ensure full & appropriate usage of available funds;
• Conduct a monthly Project Status Review Meeting, track schedule and cost changes, produce reports and Advertising Schedules for distribution & publication as appropriate;
• Administer transactions in conjunction with the published Statewide Transportation Improvement Program (STIP) and the DOT Planning office;
• Administer transactions in the Federal Highway Administration’s Fiscal Management Information System (FMIS), initiate, modify and close federal agreements, initiate fund transfers, monitor & reconcile accounts;
• Administer transactions in the Core-CT system, research, initiate, modify and close projects;
• Provide coordination and administrative support regarding funds, projects, legislation, rules, etc.;
• Assist with developing the Department’s biennial capital budget, allocation requests through the Office of Policy and Management (OPM) & the State Bond Commission, including the programming of appropriated funds;
• Development and maintenance of ongoing Cash Flow analysis for projects;
• This position currently manages two supervisors plus eight staff positions.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

Familiarity with the Department of Transportation Capital Planning process, including budgeting of federal and state funds. Familiarity with the State Bond Commission process for the allocation of funds. Understanding of GAAP, GASB and SEFA reporting. Proficiency with Excel and/or Access with large amounts of data. Knowledge of Core-CT, accounting structure, modules, processes. Familiarity with DOT Budget and/or its development.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.