Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #200731-1309AR-001

Introduction

The State of Connecticut, Department of Correction (DOC), is recruiting for a full time, 40 hour per week, Monday thru Friday, Associate/Fiscal Administrative Officer within it's Accounts Payable Unit in Wethersfield, CT. This positions shall supervise and perform various Accounts Payable functions for the Agency.

The unit's procurement section prioritizes expenditures against limited funds and manages the agency's supply chain. Procurement functions include purchasing, accounts payables, contracts administration, warehousing, asset management and the administration of centralized transportation and communication services.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Should you have questions pertaining to this recruitment, please contact Erica McGuinness at Erica.mcguinness@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting, budgeting, payroll or human resources function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who have:
  • Experience in accounts payable;
  • Cash management and accounting functions experience;
  • Experience with medical billing and medical claims processing:
  • Considerable experience of CORE-CT modules, including the Accounts Payable, Purchasing, General Ledger and Commitment Control modules; the EPM report module;
  • Proficiency in using Microsoft Office, especially Excel;
  • Excellent written and oral communication skills, interpersonal and organizational skills;
  • Ability to work independently;
  • Able to adapt to changing work priorities and compressed deadlines.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.