Associate Fiscal/Administrative Officer

The State of Connecticut, Department of Emergency Services and Public Protection is recruiting for an Associate Fiscal /Administrative Officer located in the Fiscal Services Unit, Middletown, CT.  This is a full-time, 40 hours per week position, Monday-Friday schedule.

This role of this individual would be to share the responsibility of supervising the Business Operations Unit which consists of Purchasing/Procurement, , Accounts Payable, Asset Management  and Employee Travel Reimbursements.  Primary responsibility will be for the day to day operations in Asset Management and assisting with the productivity and supervision of employees in the entire Business Operations Unit.

Duties to be performed by the selected candidate include the following:

• Plan work flow of the  Asset Management Unit and determine the units priorities
• Assign, oversee and review work of the Asset Management Unit
• Establish and maintain office procedures
• Provide staff training and conduct employee evaluations
• Advise agency staff on procedures
• Lead the Asset Management team in conducting the annual physical inventory/surplus, etc.
• Review purchases to ensure that Comptroller’s regulations are adhered to
• Assist the FAM1 and the other AFAO as needed

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. 

You must specify your qualifications on your application. *For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Candidate selected for an interview must provide the following at the time of interview: 

State Employees:

• Two (2) most recent performance evaluations
• Cover letter
• Completed CT-HR-13 

Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks.  Selection for employment is contingent upon satisfactory completion of the background investigation. 

Click here CT-HR-13 to complete the Criminal Convictions addendum.  The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.  Also considered in this selection process:  Any pending or disciplinary history within the past 2 years and review of attendance records.  Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process. 

Should you have questions pertaining to this recruitment, please contact Jeanne Anderson at Jeanne.Anderson@ct.gov or 860-685-8200.  

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting, budgeting, payroll or human resources function.

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

• Bachelor of Science in Business Management or Accounting
• Proficient in State of CT accounting policies and procedures
• Strong knowledge of  State of CT Asset Management policies and procedures
• Proficient in State of CT Purchasing policies and procedures
• Proficient in the CORE-CT financial system, specifically the Asset Management, Accounts Payable and Purchasing modules
• Ability to use a variety of computer applications including but not limited to MS Office
• Strong communication skills  

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.