Fiscal/Administrative Manager 1

 

 

Department of Children and Families, Fiscal Services Division is seeking to fill one (1) Fiscal Administrative Manager 1 located in our Central Office, 505 Hudson Street, Hartford, CT. This position is full-time, 40 hours per week, Monday-Friday, with a schedule of 8:00 a.m.-5:00 p.m. with 1 hour lunch OR 8:30 a.m. – 5:00 p.m. with ½ hour lunch.

The Fiscal Administrative Manager 1, will provide direct oversight of the Child Welfare Accounting (CWA) Unit. CWA consists of eight (8) professional employees and three (3) paraprofessional level employees and has fiscal responsibility of approximately $220 million per year. The CWA Fiscal Administrative Manager 1 is responsible for ensuring the daily production and supervision of the CWA Unit. Examples of responsibilities include, but are not limited to:

• Management of Board and Care Accounts 
• Review all weekly and monthly LINK payments for accuracy and completeness, determining whether payments should be released, rescheduled or deleted 
• Engage with area offices, providers and clients as it relates to LINK payments, prospective payments and disputed payments. 
• Strong supervisory experience
• Oversee the Debit Card Program, including the funding of the four (4) bank accounts 
• Ensure requested payments comply with State and Department policies and procedures. 
• Ensure tax identification numbers and records are properly reported to the Internal Revenue Service.

The ideal candidate will:

• Possess excellent interpersonal skills 
• Have outstanding verbal and written communication skills
• Have strong understanding of State and Department policies and procedures as it related to payment processing and authorization
• Have the ability to work independently and as part of a team, and meet deadlines
  

In order to be considered for this job opening, you must be a current State of CT, Department of Children and Families employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

At any point during the recruitment process, applicants may be required to submit additional documentation which supports their qualification(s) for this position. These documents may include performance reviews, attendance, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. You do not have to attach these documents to your application submission.

For questions regarding this posting please contact Frances Leon, Frances.Leon@ct.gov, 860-550-6489.

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

• Experience in LINK (e.g. payment processes and placement processes)
• Experienced in MS Office including Excel and Word

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.