Connecticut StateDepartment of Administrative Services

Medical Records Supervisor 1

Recruitment #191125-5625AR-001


 The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

DMHAS, seeks qualified individuals for the position of Medical Records Supervisor 1 - CV 25566.  This position is located at Connecticut Valley Hospital, General Psychiatry Division, Battell Hall, Medical Records, Middletown, CT.  The hours are Monday thru Friday:  8:00 a.m. to 4:30 p.m.  

State of Connecticut employees participate in a competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off. 

Please ensure that your application is complete and you have included your resume within the "Resume Tab" of your application.  You will be unable to make revisions once you submit your application into the JobAps system.  At any point during the recruitment process, applicants may be required to submit additional documentation which supports their qualification(s) for this position. These documents may include performance reviews, attendance, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. You do not have to attach these documents to your application submission.

Should you have questions pertaining to this recruitment, please contact or by phone at (860) 262-5358.


In a state medical institution or facility this class is accountable for supervising the administration and maintenance of all medical records and supervision of Medical Records Specialists and other clerical support staff engaged in the quality assurance and technical review of medical records.


Schedules, assigns, oversees and reviews work of staff; provides technical training and assistance in medical records procedures to subordinates and other hospital personnel; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; designs and supervises health care information systems monitored by comprehensive statistical reports, detailed medical record form design and thorough medical record quality control checks; ensures compliance with Joint Commission on Accreditation of Healthcare Organizations (JACHO) standards; responds to court subpoenas and inquires for medical record information in accordance with state and federal confidentiaity regulations and Joint Commission on Accreditation of Healthcare organizations standards, Medicare and/or Medicaid regulations, Public Health Code standards and other governing bodies which might impact on federal funding; interprets and administers pertinent laws; prepares or assists in budget preparation; maintains professional contacts with individuals both within and outside of state who might impact on record keeping activities; serves in a consultative role to medical professionals on proper methods of medical documentation; maintains various records and indices; may supervise mircofilming or medical records; performs related duties as required.


Considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; considerable knowledge of principles and practices of modern medical records administration; considerable knowledge of Joint Commission on Accreditation of Healthcare Organizations medical records standards; considerable knowledge of medical record terminology with particular emphasis on International Classification of Disease Adopted procedures (ICD), Diagnostic Statistical Manual (DSM) and Current Procedure Terminology (CPM); considerable knowledge of medical record coding principles and techniques; considerable knowledge of organization of medical institutions; knowledge of principles of statistical data tabulation and analysis; considerable interpersonal skills; considerable oral and written communication skills; supervisory ability.


Seven (7) years of experience in the maintenance of medical records and preparation of statistical reports.


1. Two (2) years of the General Experience must have been at the level of a Medical Records Specialist 2 or its equivalent.

2. Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) may be required at the time of appointment to this class in accordance with the Comprehensive Accreditation Manual for Hospitals (CAMH) and the Joint Commission.


College training in medical record administration may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.