Connecticut StateDepartment of Administrative Services

Fiscal Administrative Manager 2 (Confidential)

Recruitment #191122-1588MP-001

Introduction

The State of Connecticut, Office of Early Childhood (OEC) is a unique state agency in Connecticut that helps families with young children achieve better life outcomes.  A newer state agency, OEC is called on in its enabling statute to be data-driven, human-centered, and result-focused.  We touch the lives of over 200,000 young children, parents, and caregivers annually through our integrated focus on early care and education programs and safety supports, our home visiting programs, and other critical early childhood services.  By scale of funding, OEC is one of the largest departments of Connecticut state government, deploying and leveraging approximately half a billion dollars each year in service of vulnerable families and communities.  Connecticut is a leader in the coordination of early childhood programs throughout the country.  Whereas early childhood programming in most states is fragmented across multiple programs which families must navigate, only a handful of states have created agencies dedicated to integrating the supports required by families with young children.  New parenthood and early childhood are extremely important moments in a person’s life and nurturing or harmful experiences during this time can have significant and long lasting impacts.  OEC acts on the overwhelming evidence that intervention early in life, is the most promising way to break the cycle of poverty.  

Your work will have an impact on the economic security, health, safety, and resilience of families with young children. You will help make childcare safer, more accessible and of higher quality; you will provide agency staff with the fiscal and operations support they need to help build a system focused on preventing child abuse, neglect, and trauma; you will help families gain greater economic stability; you will support families with young children who have developmental delays. 

As the manager of OEC’s fiscal division, you will direct staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis. As a newer state agency, you will be part of a growing team of fiscal and operations professionals aiming to support agency staff, educators, and community-based providers in their efforts to positively impact the economic security, health, safety, and resilience of families with young children.

This position will play a critical role in the continued growth and development of this new agency, showing that a family-centered, data-smart approach to service delivery drives measurable better results for children.  Responsibilities of this position include the monitoring of agency grants, contracts and overall expenditure plans, compilation and analysis of data for agency fiscal reporting and written and verbal communications regarding such monitoring and reporting. 

In addition to managing the fiscal division, you will advise the commissioner and the commissioner’s leadership team on fiscal and administrative matters. You will be a contributing member of the team charged with formulating agency and division goals and objectives, help to develop and analyze agency and relevant state policy, and review fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures. Further, you will participate in and may lead a program of internal and/or external audits, and perform other related duties as required to support the core mission and function of the agency.

This position is located at 450 Columbus Blvd., Hartford.  The hours are 8:00 - 4:30, Monday - Friday. 

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If you are selected for an interview, you will be required to provide a resume, cover letter and on the job performance reviews for the current year and past two years.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office:  Ellen Morris, ellen.morris@ct.gov, (860) 713-6670.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of Early Childhood this class is accountable for directing a variety of complex fiscal and administrative functions with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Directs staff and operations of fiscal services including budget preparation and management, accounting and financial reporting and analysis; coordinates, plans and manages activities; formulates program goals and objectives; develops or assists in development of related policy; reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; acts as liaison both internally within the state and externally; evaluates staff; directs budget management function; maintains contacts with individuals both within and outside of unit who might impact on program activities; advises agency head regarding fiscal and administrative matters; assists EDP experts in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of  payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

Note: For state employees, this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will have considerable knowledge of and the ability to apply management principles and techniques to a growing team of fiscal and operations professionals in a newer state agency.

As the lead of the fiscal division, the candidate should have considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting as well as knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration.

The Office of Early Childhood (OEC) is a newer state agency whose fiscal division needs the support of a strong leader with considerable interpersonal skills and effective oral and written communication skills.

The candidate should understand relevant state and federal laws, statutes and regulations that guide the agency's core mission and functions and should be able to prepare financial and statistical reports for both internal and external stakeholders.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.