Transportation Supervisor's Assistant (37.5 Hour)

The State of Connecticut Department of Transportation (DOT), Office of Property and Facilities seeks a qualified individual for a Transportation Supervisor's Assistant at the Region 1 office in Newington. This position is 37.5 hours per week, with a work schedule of Monday through Friday, 8:00 a.m. - 4:00 p.m. 

This position is accountable for performing a full range of general clerical and maintenance assistance functions in a very busy environment. Incumbents must possess good communication skills and have work experience within a customer service setting (through personal interactions and heavy phone use) as interaction with State officials, vendors, and the public are common. The incumbent must be dependable and self-motivated. Experience in prioritizing caseloads and daily duties while handling emergency matters are preferred. The ability to multi-task and to take the initiative in completing their duties with minimum supervision are necessary.

Computer skills in Word, Excel, and Outlook are mandatory as they are used daily in routine office work and to assist supervisors. Preference will be given to candidates possessing a working knowledge of the State's Core-CT and STARS Systems and having experience in generating purchase requests and purchase orders; keeping P-card logs; and completing meal tickets and documentation for storm and emergency work. Accuracy in recordkeeping directly related to public safety is critical. Incumbents may take minutes at meetings and perform other processing tasks such as filing, sorting, and cross-referencing material. General facility maintenance duties may include, but are not limited to, snow removal and basic maintenance tasks and incumbents must maintain the ability to perform these duties.

Incumbents in this class are considered an essential employee and must be willing to accept assignment to emergency duties, including snow and ice removal, whenever services are needed (including mandatory winter overtime from November 1 through April 30). 

*The entry level rate for this class will be ten (10%) percent below Step 1 of the salary grade. Upon completion of the initial working test period the incumbent’s salary will be adjusted to the TC or FM pay plan, Step 1 of the salary grade for this class.

In order to be considered for this job opening, you must meet the Minimum and Preferred Qualifications as listed on the job opening. You must specify your qualifications on your application.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Direct questions pertaining to this recruitment to jennifer.brame@ct.gov. Reference #123103.

In the Department of Transportation, this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.

Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; maintains logs; sets up and maintains records and files according to established procedures; searches files for information; prepares and sends out standard form letters making minor revisions or additions; compiles information from standard sources and prepares reports; answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); reviews materials for accuracy and completeness (ensures categorical information is completed as required); makes changes per instructions or as authorized; verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; manually checks heating fuel tanks; performs meter reading of facility gas tanks; performs snow removal around facility and gas tanks; operates and monitors radio communications; performs general facility maintenance including sweeping and cleaning restrooms; may assist in coordinating and/or dispatching appropriate personnel for emergency situations; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.

Knowledge of general office systems and procedures; knowledge of spelling, punctuation and grammar; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks; some abilty to perform basic maintenance tasks.

One (1) year of general clerical work experience.

One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.

Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.

1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
2. A physical examination may be required.

Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.