Fiscal/Administrative Officer

The State of Connecticut Department of Developmental Services (DDS) - Central Office - has one (1) current full-time job opportunity for a Fiscal/Administrative Officer based in Hartford, CT. This position is part of the DDS Business Office.

This is a full-time forty (40) hour per week position. The work schedule is Monday through Friday 8:00am - 4:30pm. However, must be flexible in order to meet the needs of the agency.

This position is open ONLY to current State employees.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Incumbents in this class will be required to possess and retain a valid Motor Vehicle Operator's license.
Incumbents in this class will be required to travel statewide.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

If selected for further consideration, at time of interview, State employees may be required to provide last two (2) service ratings and attendance records.

Should you have questions pertaining to this recruitment, please contact Daimar Ramos at Daimar.Ramos@ct.gov, (860) 263-2625.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

This position shall be responsible for supervising paraprofessional staff related to fiduciary accounts. The FAO will be responsible for overseeing the preparation of bank deposits, check writing, balancing and reconciling ledgers, preparing financial statements in QuickBooks and calculating STIF interest monthly. Responsibilities will include but are not limited to oversight of fiduciary accounts and spending limits as designated by Social Security Administration regulations, and within the specific levels set in Financial Management Agreement. Responsibilities to include assisting with GAAP reporting and preparation of federal tax forms; regular communication with regional staff, Fixed Assets, Unclaimed property reporting, support services, utilizing EDP systems for financial records and reporting, and overseeing CORE-CT family grant payments; performs related duties as required.

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

• Significant experience with working with fiduciary accounts
• Proficient with QuickBooks, Excel and Access
• Competent with Federal and State Reporting
• Experienced with 1199 INT forms, Unclaimed Property Reporting, and STIF transactions
• Experienced with CORE-CT Accounts Payable, CORE-CT Fixed Assets, and CORE-CT Transfer Invoice billing
• Strong oral and written communication skills
• Excellent attention to detail and documentation skills

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.