Fiscal/Administrative Officer

 

The State of Connecticut, Department of Children and Families (DCF) seeks a qualified individual for a full time Fiscal Administrative Officer position in the Division of Contracts Management (DCM). This position is located at our Central Office, 505 Hudson Street, Hartford, CT. This is a full-time, 40 hour per week position. Hours are Monday - Friday, 8:00 am - 4:30 pm. Hours may be flexible.

The position will be responsible for supporting the two (2) primary functions of the Division of Contracts Management (DCM), which are development, execution and maintenance of all Purchase of Service (POS), Personal Service Agreements (PSA), Memoranda of Understanding (MOA) and the development, coordination and oversight of all credentialed services. You will be responsible for annual and ongoing review as well as analysis of State Single Audits in accordance with Office of Policy and Management (OPM) guidelines; completion of the annual OPM Grantor Desk Review for audited agencies; completion of Financial Profiles for all DCF human service providers; assistance with facilitating the Department’s competitive procurement (RFP) processes resulting in POS and PSA contracts; contract management; and purchasing and accounts payable responsibility within Core-CT for POS and PSA contracts and MOUs.

In order to be considered for this job opening, you must be a current State of CT employee of the Department of Children and Families, who has permanent state status, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent). If selected for further consideration, you may be required to provide your last two (2) service ratings and previous two years attendance records.

Candidates selected for interview must provide the following at the time of interview:

• Resume
• Cover Letter

Should you have questions pertaining to this recruitment, please contact Jerica Ortiz-Lipowski at Jerica.Ortiz-Lipowski@ct.gov, 860-560-5041.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; may perform human resource tasks such as conducting screening interviews and job audits; performs related duties as required.

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

Preference will be given to applicants who possess the following:

• Experience in the development and administration of competitive procurement practices and procedures.
• Experience facilitating compliance of contracted service providers with state and agency regulations regarding background checks. 
• Experience in CORE CT Financial Modules.    
• Considerable customer service experience including corresponding and communicating with both internal and external stakeholders.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.