Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Officer

Recruitment #191031-1308AR-001

Introduction

The State of Connecticut, Department of Children and Families (DCF), Fiscal Services, is currently recruiting for a Fiscal Administrative Officer position. This position is located at our Central Office at 505 Hudson Street, Hartford, CT. This is a full-time, 40 hours per week, Monday - Friday position (8:00 am - 4:30 pm or 8:00 am - 5:00 pm).

This position is key in supporting DCF’s responsibilities around Title IV-E claiming and reimbursement. The role also supports safeguarding and ensuring the appropriate and efficient use of State funds. The Fiscal Administrative Officer will be responsible for assisting in the day-to-day operations of the Revenue Enhancement Claiming Unit. Responsibilities will also include the preparation of the State’s quarterly IV-E claim for federal reimbursement; analyzing, researching and reconciling the agency’s Cost Allocation Plan (CAP), spending plan and expenditures; and will be required to assist in answering questions from OPM and OFA, as well as other state agencies.

The ideal candidate will possess the following:

  • Familiarity with state and federal review and audit procedures.
  • Familiarity with accounting principles related to fiscal program management.
  • Familiarity with working in support of a Federal grant guided by a Cost Allocation Plan.
  • Familiarity with state revenue policies and processes.
  • Ability to convey complex fiscal information to non-fiscal stakeholders.
  • Federal claiming and reimbursement exposure.
  • Experience with retrieving and manipulating large and complex datasets.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Please include a resume within the "Resume Tab".

For questions regarding this posting please contact Jerica Ortiz-Lipowski, Jerica.Ortiz-Lipowski@ct.gov, 860-560-5041

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; may perform human resource tasks such as conducting screening interviews and job audits; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

  • Experience working with PeopleSoft Core-CT Financials Module, MS Excel to track, monitor and control budgets and expenditures
  • Strong interpersonal, oral and written communication skills.
  • Experience compiling and analyzing data, audits and preparing reports.
  • Experience working within a Social Service Agency.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.