Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #191024-1309AR-001

Introduction

State of Connecticut, State Department of Education, which oversees The Connecticut Technical Education and Career System (CTECS), is recruiting for a full-time Associate Fiscal Administrative Officer to provide fiscal support to one or more of the twenty educational locations of the school district.  In order to be considered for this job opening, you must be a current state employee with permanent state status and meet the minimum qualifications as listed on the job opening.  This position will report to the Assistant Chief of Fiscal Services, and will perform a variety of fiscal functions related to the operation of a large school district.  The position is located in the CTECS Central Office in Hartford, CT, and operates Monday through Friday.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

PLEASE NOTE:  Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.  For specific questions regarding this recruitment, please contact Chris Beloff at chris.beloff@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer or Accountant.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

The ideal candidate will possess the following preferred experience:

  • At least five (5) years of experience in state agency fiscal functions including budget, payroll, human resources, purchasing, accounts payable and accounting;
  • CORE-CT financials module;
  • CORE-CT HRMS module;
  • Knowledge of the EPM reporting module;
  • Proficiency in using Microsoft Word and Excel;
  • Excellent written, oral, interpersonal and organizational skills;
  • Ability to work independently;
  • Ability to adapt to changing work priorities and compressed deadlines;
  • Possession of a valid driver’s license for travel throughout the state.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.