Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Supervisor

Central Office

Recruitment #191018-0083AR-001

Introduction

The State of Connecticut Department of Developmental Services (DDS) - Central Office - has one (1) current full-time job opportunity for a Fiscal/Administrative Supervisor position based in Cheshire, CT.

With the planned centralization of statewide human resources under DAS and the re-organization of Payroll under the DDS’ Fiscal Division, this position will be responsible for the operation of the payroll unit. This position will oversee a complex centralized payroll process of approximately 3000 employees.

This is a full-time forty (40) hour per week position. The work schedule is Monday through Friday on first shift. However, must be flexible in order to meet the needs of the agency.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee of the Department of Developmental Services, who has permanent state status*, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If selected for further consideration, at time of interview, State employees may be required to provide last two (2) service ratings.

Incumbents in this class will be required to possess and retain a valid Motor Vehicle Operator's license.

Incumbents in this class will be required to travel statewide.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Should you have questions pertaining to this recruitment, please contact Daimar Ramos at Daimar.Ramos@ct.gov, (860) 263-2625.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

 

EXAMPLES OF DUTIES

Manage a complex centralized payroll process for approximately 3000 employees. Supervise 3 Payroll Officers and 10 Payroll Clerks. Ensure accurate and timely processing of all regular hours, overtime hours, shift differential, bonus payments, longevity, deductions, etc. Continue the training of several new Payroll Clerks and a recently appointed Payroll Officer. Lead process of transitioning payroll responsibilities to fiscal division. Will perform other related duties as assigned.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of types, characteristics and sources of supply and market factors of assigned commodities; knowledge of business law as it applies to purchasing contracts and sales; knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, payroll or human resources function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.
Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

3. For State Employees experience as a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

  • Experience applying human resources statutes, regulations, policies, procedures and bargaining unit contract/agreement terms to payroll
  • Considerable ability to analyze personnel job data transactions and their interrelationships in processing of payrolls
  • Experience with CORE-CT EPM & STARS reporting modules, including the development of ad hoc reports
  • Experience with CORE-CT Time & Labor and Payroll Modules, including Time and Labor Security
  • Demonstrated supervision and training experience
  • Ability to use internet and web based resources including Microsoft Office Suite (Word, Excel) and Outlook
  • Demonstrated ability to communicate clearly, efficiently, and amicably
  • Excellent customer services skills
  • Considerable interpersonal skills
  • Strong attention to detail
  • Demonstrated ability to manage a large volume of work and prioritize effectively to achieve results in a set timeframe

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.