Fiscal/Administrative Supervisor

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) seeks a qualified individual for a Fiscal/Administrative Supervisor position in the Payroll Department.  Located in Middletown, CT, this is a full-time forty (40) hours per week position (PCN 122664).  The schedule is Monday thru Friday 8:00 AM - 4:30 PM.

The selected candidate will report to the Fiscal/Administrative Manager 2 of the Fiscal Services Department and be responsible for supervision, preparation and maintenance of DMHAS payroll and systems.

Duties include: Supervise the preparation of reports and budget requests in financial planning of the DMHAS payroll; schedules, assigns, oversees and reviews work of assigned Payroll Officer 2; provide staff training and assistance on all payroll practices and procedures as well as all systems functions; conduct performance evaluations for the DMHAS Payroll Unit; determine priorities and plans work for the Payroll Office; develop DMHAS Payroll policies/procedures and standards; serve as the liaison with other operating units, agencies and outside officials regarding DMHAS payroll policies and procedures; prepare data reports and correspondence for all levels of the organization; interpret and apply relevant state and federal laws, statutes and regulations and collective bargaining contracts related to payroll; interpret and apply relevant agency policies and procedures; supervise planning and implementation of payroll aspects of Human Resources Information Systems (HRIS); utilize HRIS systems for financial records, reports, and analyses; analyze impact of proposed regulations and legislation on DMHAS payroll and functions; supervise preparation and processing of human resources forms impacting payroll; supervise the application of governmental accounting principles and practices as applied to payroll operations and record keeping; closely monitor more complex portions of the payroll such as retroactive payments or garnishments; supervise payroll record keeping, coding and reconciliations; answer employee’s questions about payroll related matters and supervise all staff in their ability to apply state payroll procedures including those specifically related to each of various collective bargaining units. 

Please ensure your application is complete.  You will be unable to make revisions once you submit your application into the JobAps system.  Also please specify the preferred qualifications experience on your application.  Applicants invited for an interview will be asked for copies of State Service Ratings

Questions about this recruitment should be directed to Cheryl.Thompson@ct.gov, 860-418-6876.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

 

Supervises maintenance of accounts; supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll; reviews and authorizes expenditures; schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans work; establishes and maintains procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; prepares reports and correspondence; oversees planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports, and analyses; assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions; supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; supervises requisitioning, stores and inventory control; supervises purchasing functions; in addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security; may supervise payroll preparation and preparation and processing of human resources forms; performs related duties as required.

In the Department of Transportation: Performs specialized duties in a particular area of commodities or services; responsible for open-market and scheduled term buying for a specialized group of items; researches and analyzes data on market, price trends and supply for a specialized group of items; reviews specifications for suitability, completeness and consistency; prepares or edits specifications; oversees preparation of bid proposals; reviews competitive bids and recommends contract awards; prepares contracts; obtains new sources of supply; inspects or arranges tests on samples and delivered materials for conformance with specifications; studies new materials which may be used to state advantage as substitutes for materials in use; under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs; performs "make-buy" studies; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; utilizes EDP systems for financial records, reports, and analyses; prepares reports and correspondence; performs related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of types, characteristics and sources of supply and market factors of assigned commodities; knowledge of business law as it applies to purchasing contracts and sales; knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, payroll or human resources function. Descriptions of these fiscal/administrative functions are attached.

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.
Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

3. For State Employees experience as a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

Preference will be given to candidates who possess:

• Experience applying bargaining unit contract/agreement terms to payroll;
• Experience working in organizations with 24/7 operations;
• Experience working for healthcare provider;
• Working knowledge of PeopleSoft (CoreCT);
• Supervisory experience.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.