Connecticut StateDepartment of Administrative Services

Medical Records Specialist 2

Recruitment #190814-5619CL-001


The State of Connecticut, Department of Correction (DOC) is seeking Medical Records Specialists 2 in Wethersfield, CT at Central Office. This is a 40- hour per week position, day shift, Monday to Friday, 8.5 hour workdays with .5 hour unpaid meal break. Exact schedule to be set by supervisor during orientation, typical schedule is 8:00 AM to 4:30 PM. The correctional facilities have unique medical records needs, specific concentration on requesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statue and agency policy.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the State of Connecticut. Candidates who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity.

Should you have questions pertaining to this recruitment, please contact Patrick Pathammavong at  


In a state medical institution or facility medical records department this class is accountable for performing the most complex tasks associated with maintaining medical records and medical records coding activities.


Performs highly technical duties in establishment, retention and maintenance of a filing system of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, medical summaries, abstracts and signed releases of information; ensures compliance with The Joint Commission (TJC) and Title XIX standards; prepares records for clinicians use; analyzes medical records and contents for completeness and quality; prepares medical and statistical reports (patient diagnostic and demographic information, census log, discharge information, etc.); may microfilm medical records; may attend probate court hearings and give testimony; performs related duties as required.


Knowledge of relevant state and federal laws, statutes and regulations; knowledge of basic medical terminology and human anatomy; knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; knowledge of The Joint Commission (TJC) medical records standards; knowledge of principles of statistical data tabulation; knowledge of office systems and procedures; interpersonal skills; oral and written communication skills; ability to maintain medical records and prepare reports; ability to utilize computer software.


Five (5) years of experience in the maintenance of medical records and preparation of statistical reports.


One (1) year of the General Experience must have been as a Medical Records Specialist 1 or its equivalent.


  • Knowledge and experience with court subpoenas, preparing records for all levels of court use and investigations.
  • Knowledge and experience producing records in compliance with State Privacy laws.
  • Experience with both paper and electronic records.
  • Experience with redacting software.
  • Experience with auditing procedures.
  • Ability to travel as requested for urgent court matters.


Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.