Recruitment #190712-7539CL-001
Location |
Windham, CT
|
---|---|
Date Opened | 7/16/2019 10:00:00 AM |
Salary | $48,357- $63,235/year |
Job Type | Open to the Public |
Close Date | 7/24/2019 11:59:00 PM |
Located in Willimantic, CT, Eastern Connecticut State University (ECSU) is one of the State of Connecticut institutions of higher learning and the state’s designated public liberal arts university. Our mission is to provide high quality undergraduate and select graduate programs to a diverse population of talented students.
We are currently recruiting for a full-time Secretary 2 vacancy in the Education Department. This is a first-shift position with hours of 8:00am-5:00pm, Monday - Friday.
All applicants must include a resume within the "Resume Tab" of their application with their submission. Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: LaShawn McBride, HR-Recruitment@easternct.edu, (860) 465-5220.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc. Proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor's signature.
4. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
5. INTERPERSONAL: Greets and directs visitors; answers phones and screens incoming calls; provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem); coordinates with others both within and outside of the organization on a variety of non-routine matters.
6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); designs and initiates new forms and procedures to facilitate workflow; performs related duties as required.
Preference will be given to candidates who possess the following experience/training:
•Strong organizational skills with the ability to manage several calendars, faculty schedules and task flow
•Exceptional computer application skills, particularly Word, Excel, Outlook, and other Microsoft applications
•Ability to self-train or train quickly in any of the university's technology applications
•Strong website management skills, especially in WordPress and Cascade
•Cheerful disposition with a helpful and supportive attitude
•Ability to connect with various faculty, staff and students
•Professional and calm demeanor
•Punctual and consistent in attendance
•Ability to work on multiple tasks and keeping track of task priorities
•Maintaining confidentiality of records and information
•Ability to quickly understand the Education program to answer basic questions, answer calls and to direct calls to the right person
•Proficiency in developing professional written material including letters to students, memos to staff, flyers and other documents as needed
•Ability to Complete paperwork and forms to support faculty hiring, reimbursements, travel, etc.
•Scheduling and organizing events for the department
•Maintain teacher candidates' CARE folders from intake through student teaching
•Supervising student workers including their training and managing their work assignments
•Maintaining timely email communications
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.