Office Assistant

The State of Connecticut, Department of Developmental Services (DDS) has one (1) current full-time job opportunity for an Office Assistant position in the Strategic Service Development unit based out of the Cheshire office.

This is a full-time forty (40) hour per week position. The work schedule is Monday through Friday on first shift. However, must be flexible in order to meet the needs of the agency.

This positions is open ONLY to current State of Connecticut employees.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If selected for further consideration, at time of interview, State employees may be required to provide last two (2) service ratings and attendance records.

Incumbents in this position will be required to possess and retain a valid Motor Vehicle Operator's license.

Incumbents in this class will be required to do some travel.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Should you have questions pertaining to this recruitment, please contact Daimar Ramos at Daimar.Ramos@ct.gov or 860-263-2625.

In a state agency this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

Monitors the Family Grant e-mail mailboxes for three regions. Types correspondence with families and Case Managers regarding outstanding grants, questions regarding grant paperwork, procedures, etc. on a daily basis; Corresponds with families, vendors or Case Managers via phone regarding grants; Verifies information from grant request against Access, CORE-CT, Camris, and Tableau databases; Creates "grant packet" through Access Database for each approved grant request and sends via e-mail or mail to payee and Case Manager; Prints and enters grant requests and approved grant information for each region into the Access Database; Organizes, maintains, and updates files for each grant; Proofreads all correspondence to families, vendors, etc. before being sent.  Other duties as required.

Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.

Two (2) years of general clerical work experience.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

• Proficiency using Microsoft Word and Excel
• Bilingual preference (Spanish/English)
• Excellent written oral, interpersonal and organizational skills
• Excellent attention to detail and documentation skills
• Experience following-up with families and vendors
• Ability to work independently
• Ability to adapt to changing work priorities and compressed deadlines
• Ability to learn and use new software applications

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or renee.labarge@ct.gov.