Recruitment #190618-7539CL-001
Location |
Hartford, CT
|
---|---|
Date Opened | 6/20/2019 12:00:00 AM |
Salary | $46,721* - $61,096/year (*New State employees start at the minimum) |
Job Type | Open to Statewide Employees |
Close Date | 6/27/2019 11:59:00 PM |
The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), Office of the Commissioner seeks qualified individual for the position of Secretary 2 (PCN 23776) within the Office of Forensic Evaluations located at 51 Coventry Street, Hartford, CT. This is a full-time, 40 hours per week position. The work schedule is first Shift, 8:00 a.m. - 4:30 p.m., Monday - Friday.
This position will provide oversight of all court ordered cases, including entering data into databases, organizing and distributing charts to office staff; daily filing; communicating with the courts and other DMHAS, state and non-state systems regarding the status of the evaluations; receives and appropriately handles or refers incoming calls to the appropriate staff person; regularly entering information into two databases, ACCESS and the current DMHAS data system, and will need to search criminal justice and department of corrections databases; may also provide transcription services to clinical staff; writing and sending of all continuance, appointment, transfer and other related letters to the court, attorney's and other DMHAS, state and non-state systems, as well as faxing or sending documents to other agencies following court proceedings. This position is also responsible for general office management.
Please ensure that your application is complete and you have included your resume within the "Resume Tab" of your application. You will be unable to make revisions once you submit your application into the JobAps system.
Should you have questions pertaining to this recruitment, please contact Edra Knight, DMHAS HR at Edra.Knight@ct.gov or (860) 418-6866.
In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc. Proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor's signature.
4. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
5. INTERPERSONAL: Greets and directs visitors; answers phones and screens incoming calls; provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem); coordinates with others both within and outside of the organization on a variety of non-routine matters.
6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); designs and initiates new forms and procedures to facilitate workflow; performs related duties as required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.