Payroll Clerk (Three-Shift Operations)

The Department of Emergency Services & Public Protection is recruiting for a Payroll Clerk (Three-Shift Operation) in Middletown, CT.  This is a full time, 40 hour per week position, Monday-Friday schedule.

The Payroll Unit is responsible for maintaining the flow of main functions related to the processing of payroll, which is a 24/7 function and ensuring that employees are paid accurate and on time; Payroll Clerks are responsible for all aspects of payroll processing for a specific portion of the agency’s  units; responsible for coordinating and maintenance of all benefit and deduction programs available to the state employees; responsible for entering HCP/OPA in a timely fashion; conducts ongoing periodic auditing of all payroll expenditures to include statutory/contractual compensation; attendance related issues; ensures the timely and accurate processing and auditing of the agency’s payroll expenditures for 1800+ employees; responsible for direct employee contact to resolving any payroll related issues and/or requests.  Employee Benefit processing benefit changes; open enrollment; providing employees with benefit information.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. *For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Candidates selected for interview must provide the following at the time of interview:                              

• Two (2) most recent performance evaluations
• Last two (2) years of attendance records
• Completed CT-HR-13

Click here CT-HR-13 to complete the Criminal Convictions addendum.  The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field.  Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history records check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Also considered in this selection process, any pending or disciplinary history within the past 2 years and review of attendance records.

Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process. 

For questions concerning this job opportunity, please contact Chastity DeLillo within the Department of Emergency Services and Public Protection Human Resources office at Chastity.DeLillo@ct.gov.

In the Departments of Children and Families, Correction, Veterans Affairs, Developmental Services, Emergency Services and Public Protection, and Mental Health and Addiction Services this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for performing various payroll support activities.

Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers' compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.

Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

One (1) year of the General Experience must been as a State of Connecticut Payroll Clerk (class code 6157).

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• Experience in processing Agency payroll
• Strong mathematical skills
• Excel/Word/Outlook experience
• Ability to multi-task and strong communications skills

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.