Fiscal/Administrative Officer

Are you a self-starter who is ready for a challenge? Do you find financial tables, forecasts and budgets fascinating? If so, we have an exciting career move for you here at the State of Connecticut!  This is an amazing opportunity for anyone who loves to combine supervisory skills and fiscal responsibility.

The Connecticut Technical Education and Career System (CTECS), a constituent of the Connecticut State Department of Education (CSDE), invites applicants to apply for a full-time Fiscal Administrative Officer position. The individual in this position will be responsible for providing on-site school business management, leading clerical staff who support the main and guidance offices, as well as a critical liaison between CTECS and the public. Located at the H. C. Wilcox Technical High School in Meriden, CT, this 12-month position operates Monday - Friday, 7:30am to 4:00pm, 40 hours per week.

CTECS serves approximately 11,200 full-time, high school students. As we undergo systemic growth and organizational transformation, it is critical the person in this role is able to handle a certain level of ambiguity and change.

The ideal candidate will possess:

• Excellent verbal and written communication skills
• Creativity
• Problem solving
• Strong leadership

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Please ensure that your application is complete. You will be unable to make revisions once you submit your application into the JobAps system.  Questions about this recruitment should be directed to Ryan Howe, SDE HR, ryan.howe@ct.gov or (860) 713-6675.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. 

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; may perform human resource tasks such as conducting screening interviews and job audits; performs related duties as required.

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, human resources, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

To be the best fit for this position, you should possess:

• The ability to work independently and meet deadlines in a dynamic office environment.
• Experience in the Core-CT Financials Module; specifically Purchasing, Processing Payments, Budgeting, and EPM Reporting.
• Experience in a supervisory role, including but not limited to, the delegating and training of the school clerical and fiscal staff.
• Experience with statewide Asset Management procedures, i.e. tagging control items and entering asset information into the Core-CT Financial Module.
• Ability to effectively communicate with an array of different individuals in a school office setting.
• Understanding of the statewide Audit Compliance Policies & Procedure, and the ability to advise their supervisor on such matters.
• Basic understanding of statewide Human Resources procedures, specifically recruitment and time and attendance as well as basic knowledge of collective bargaining agreements.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.