Connecticut StateDepartment of Administrative Services

Correctional Identification And Records Specialist 2

Recruitment #190521-2266CL-001

Introduction

The Department of Correction is recruiting for a Correctional Identification and Records Specialist 2 to work in the SCIM Unit at MacDougall-Walker CI in Suffield, CT.  This position is a full time, first shift, non-hazardous clerical opening, 40 hours per week, Monday through Friday, 7:00 a.m. - 3:30 p.m. 

Selection Plan

In order to be considered for this job opening, you must be a current employee of the Department of Correction, who has permanent state status*, and meets the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.  *For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Please ensure that your application is complete.  You will be unable to make revisions once you officially submit your application.  Candidates who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity. 

Should you have questions pertaining to this recruitment, please contact Kathy DeBoer at kathleen.deboer@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management Unit and/or Central Records this class is accountable for performing as a specialist in sentence management and time calculations.

EXAMPLES OF DUTIES

Performs specialized tasks pertaining to inmate sentence and time calculations; acts as departmental spokesperson; provides training to agency personnel, law enforcement personnel and others on issues pertaining to inmate records and time calculations; coordinates and controls a system of inmate records management including teleprocessing, tracking, locating and reporting to courts, law enforcement officials and appropriate members of the public; reviews statutes, decisions and legal opinions concerned with sentenced time calculations; drafts administrative directives that pertain to inmate records; compiles a variety of statistical reports; develops and maintains procedure manuals to be used by Identification and Records Specialists on a departmental basis; holds monthly meeting for records personnel; audits inmate records at departmental facilities; oversees compilation and editing of criminal records of each inmate through correspondence and communication with other law enforcement agencies; may testify in court on complex sentence and time computation problems; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of large volume records management methods and techniques; considerable knowledge of statutes, legal decisions and opinions related to sentence time calculations; considerable interpersonal skills; considerable oral and written communication skills; ability to organize data for entry into database systems.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years' clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Correctional Identification and Records Specialist 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

PREFERRED QUALIFICATIONS

Preferred candidate will have:

  • Experience advising and/or answering questions for the AG's office
  • Ability to obtain and retain COLLECT Certification
  • Proficiency with Microsoft Excel, PowerPoint and Word
  • Experience creating and maintaining statistical data in spreadsheet format
  • Ability to develop core curriculum for records and time calculation
  • Familiarity with the auditing process
  • Training experience
  • Proficiency in the use of the Offender Query Builder System
  • Knowledge of restrictive statuses as they pertain to sentence and time calculation
  • Proficiency in use of Case-Notes System
  • Proficiency in the use of Judicial Information System

SPECIAL REQUIREMENTS

Incumbents in this class are required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application a background investigation will be conducted before persons are certified for appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.