Fiscal/Administrative Assistant

The State of Connecticut Department of Rehabilitation Services, Bureau of Disability Determination Services, is presently accepting applications for a Fiscal Administrative Assistant position. 

Duties include:

• Approving payments using local iSeries case processing software.
• Using time clock system to track medical consultant hours worked and entering the time worked into case processing system. 
• Performing vendor file maintenance, both locally on our case processing system and on Core-CT. 
• Communicating with vendors for various functions (adding vendors, reviewing statements of outstanding bills and identifying payments made)
• Using Microsoft excel to create reports for payment and obligation tracking. 
• Reviewing vendor bills for accuracy and completeness. 
• Entering vouchers on Core-CT for operations payments.

All applicants must include a resume within the "Resume Tab" of their application with their submission.  Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.

Should you have questions pertaining to this recruitment, please contact Sabrina Betts at sabrina.betts@ct.gov or (860) 424-4985. 

This position will be filled in accordance with reemployment, SEBAC, transfer, promotion and merit employment rules.

 

NOTE:  At any point during the recruitment process, applicants may be required to submit documentation which support their qualification(s) for this position.  These documents may include:  performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

 

If selected to interview, please bring the following at the time of interview:

        Non State Employee: Three (3) professional references from current or former Supervisor. 

        State Employee: Two (2) most recent service ratings at the time of interview

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

• Experience with Core-CT Financials - Accounts Payable and Suppliers

• Experience with Microsoft Office

• Experience creating Excel spreadsheets to track multi-year data

• Experience reconciling vendor statements

• Experience working in a business office

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.