Secretary 1

The State of Connecticut, Department of Developmental Services (DDS) - Central Office - currently has a full-time job opportunity for a Secretary 1 position in the Legal Division in Hartford, CT.

This is a full-time forty (40) hour per week position. The work schedule is Monday through Friday 8:30am - 5:00pm. However, must be flexible in order to meet the needs of the agency.

This positions is open ONLY to current State of Connecticut employees.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If selected for further consideration, at time of interview, State employees may be required to provide last two (2) service ratings.

Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.

Incumbents in this class may be required to travel.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Should you have questions pertaining to this recruitment, please contact Daimar Ramos at Daimar.Ramos@ct.gov or 860-263-2625.

In a state agency, this class is accountable for performing a full range of secretarial support functions.

 The Secretary 1 will perform a  variety of secretarial functions including answering telephones and responding to questions; scanning, review and prioritizing mail; use of computer to access templates; review, scan and  draft correspondence, internal memos, reports; edit documents applying knowledge of grammar, punctuation and spelling; design, organize and maintain filing systems; support legal and eligibility staff by arranging and scheduling meetings including supplies and equipment; schedule and support legal and eligibility staff in hearing preparation including video conferencing; greet, direct  visitors and hearing participants.  Will perform related duties as required.

Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which includes personal computers and electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Two (2) years' experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.

• Experience working in a fast paced, and, at an advanced level of confidentiality in legal and health and human service settings
• Experience providing support, including calendar management to multiple professionals in several divisions
• Proficient in prioritizing workflow of multiple units
• Experience successfully scheduling and prioritizing multiple tasks with competing deadlines
• Strong interpersonal skills demonstrating tact, confidentiality and diplomacy
• Experience with office software including Microsoft Office Suite, Excel, Word, and Outlook
• Experience preparing announcements, reports, agenda and forms
• Excellent verbal and written business communication and organizational skills
• Ability to work independently and as part of a team using initiative and problem solving skills to complete projects on time with minimal supervision
• Strong attention to detail and accuracy
• Bilingual in second language preferred

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.  If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or renee.labarge@ct.gov.