The State of Connecticut Department of Transportation (DOT) is recruiting for a Transportation Supervisor's Assistant. This position is a 37.5 hour position that is located in the Vernon Maintenance Facility. The hours are Monday-Friday, 8:00 a.m. - 4:00 p.m.
This position is accountable for performing a full range of general clerical and maintenance assistance functions in the operation of a DOT Maintenance garage. The various office and recordkeeping duties require preciseness and accuracy, and a sense of urgency, in that they are directly related to public safety. Computer skills, such as Word, Excel, basic word processing, and the State's Core System are used extensively in many of these duties, and a major knowledge of these applications is required. The incumbent must have the ability to multi-task, be self-motivated and would be expected to take the initiative in completing the duties. The office can be very busy at times, with various emergencies happening concurrently. Interpersonal skills and dealing with the public play a significant role.
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal, whenever his or her services are needed, to include mandatory winter overtime from November 1 through April 30; no out of state vacations will be approved during this period.
Incumbents in this class will be required to have a 20-mile residency from the job location. Applicants invited to interview will be requested to supply a copy of their Driver's License.
In order to be considered for this job opening, you must have clerical experience, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The candidate pool resulting from this posting may be used to fill Transportation Supervisor Assistant vacancies that occur at this Vernon location wth the Department of Transportation, in the next twelve (12) months. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.
Should you have questions pertaining to this recruitment, please contact Diane Tyc at Diane.Tyc@ct.gov. (Reference PN 29871)
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Transportation, this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.
EXAMPLES OF DUTIES
Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; maintains logs; sets up and maintains records and files according to established procedures; searches files for information; prepares and sends out standard form letters making minor revisions or additions; compiles information from standard sources and prepares reports; answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); reviews materials for accuracy and completeness (ensures categorical information is completed as required); makes changes per instructions or as authorized; verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; manually checks heating fuel tanks; performs meter reading of facility gas tanks; performs snow removal around facility and gas tanks; operates and monitors radio communications; performs general facility maintenance including sweeping and cleaning restrooms; may assist in coordinating and/or dispatching appropriate personnel for emergency situations; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of general office systems and procedures; knowledge of spelling, punctuation and grammar; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks; some abilty to perform basic maintenance tasks.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
One (1) year of general clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.
1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
2. A physical examination may be required.
Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.