|Date Opened||4/12/2019 12:00:00 AM|
|Salary||$40,901* - $53,663/year (*New hires to State employment start at minimum of salary range)|
|Job Type||Open to the Public|
|Close Date||4/22/2019 11:59:00 PM|
The State of Connecticut Department of Motor Vehicle (DMV) is recruiting for an Office Assistant in the Vehicle Business Regulations unit in Wethersfield. This is a full-time (40 hours/week), first shift, Monday - Friday position.
Please Note: You will be unable to make revisions once you submit your application for this posting to the JobAps system.
Should you have questions pertaining to this recruitment, please contact Thursa Hinson at Thursa.Hinson@ct.gov or (860) 263-5640.
This position will be filled in accordance with reemployment, SEBAC, transfer, promotion and merit employment rules.
In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before individuals are certified for appointment.
In a state agency this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
1. TYPING: Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on personal computers and computer terminals.
2. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use.
3. CORRESPONDENCE: Composes routine correspondence.
4. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
5. INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions.
6. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains billing control cards, files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit; maintains inventory and orders supplies; uses a variety of automated equipment to perform job functions; performs related duties as required.
Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.
• Experience with Microsoft Word and Excel;
• Strong interpersonal, oral and written communication skills;
• Strong organizational skills;
• Extensive customer service skills;
• Ability to examine documents for completeness and accuracy;
• Ability to handle difficult customers in an effective manner.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.