Connecticut StateDepartment of Administrative Services

Chief Of Fiscal/Administrative Services 1

Business Management

Recruitment #190403-0131MP-001

Introduction

The State of Connecticut, Department of Labor (DOL) is committed to protecting and promoting the interests of Connecticut workers. In order to accomplish this in an ever-changing environment, we assist workers and employers to become competitive in the global economy.  We take a comprehensive approach to meeting the needs of workers and employers, and the other agencies that serve them.  We ensure the supply of high-quality integrated services that serve the needs of our customers.

DOL has a current opportunity for a Chief of Fiscal Administrative Services 1 in Business Management. This is the primary managerial position responsible for performing critical fiscal, budgetary, and administrative management functions for the Department of Labor and CHRO, which is assigned for administrative purposes only. This position manages, directs and administers the financial and administrative functions of a 570 employee state agency and a $141 million agency budget.   This position performs critical fiscal communication functions with DOL Executive management and program directors, OPM, OFA, Workforce Development Boards, etc. 

This position is located in Wethersfield, CT.

Applicants are required to submit a resume on the resume tab with their submission.

Questions about this position should be directed to the hiring agency's human resources office:  DOL.HR@CT.gov.

Selection Plan

This position is competitive. Open to the public.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

EXAMPLES OF DUTIES

Administers the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis; develops, implements and evaluates policies, goals and objectives; designs and develops programs and activities; implements new procedures and procedural revisions; acts as liaison both internally within the State and externally; determines appropriate staffing levels and directs the management and coordination of staff; designs and implements performance review standards for division staff; maintains contacts with individuals within and outside of the division who might impact on policy or program activities; directs financial planning activities including long and short-term forecasting; assists EDP experts in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit. In addition to directing fiscal/administrative functions, may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security, and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of OSHA, Environmental Protection, and other regulatory agencies; performs related duties as required.

This specific position has functional responsibilities which include accounting and budgeting, purchasing/stores, grant and contract administration, account payable, facilities management (leasing, design and planning for 5 full service American Job Centers statewide and 120,000 square feet of lease space), printing, and mail services. Develop and manage department wide state/federal budget planning process in conjunction with strategic goals and objectives established by executive administration. Formulate and implement agency financial management policies and procedures which include cost center budgeting, state and federal reporting, internal control, grant monitoring, cash management, real and personal property accountability, financial reporting and procurement systems and audit compliance and resolution.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting; considerable knowledge of the principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in the preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing at least one (1) of which must be an accounting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year experience must be at a managerial level. For State employees, this is the level of Assistant Chief of Fiscal/Administrative Services, Fiscal/Administrative Manager or above.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS

Experience with fiscal administration of federal grants.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.