Chief Of Fiscal/Administrative Services 1

The State of Connecticut, State Department of Education, is recruiting for a full-time Chief of Fiscal and Administrative Services (CFAS) position, which reports directly to the Chief Financial Officer.  This position is 40 hours per week, Monday - Friday, 8:00 a.m. - 5:00 p.m. and is responsible for the daily management of the Fiscal and Grants Management Bureau.

As the operational arm of the agency, the Office of Finance and Internal Operations is committed to supporting the department’s initiatives through the delivery of comprehensive, timely and responsive financial management, grant management, information technology and human resource services. 

The division supports agency operations for both central office and the Career and Technical Education System which includes over 1,600 full-time state and federally funded staff, and annually provides in excess of $3 billion in state and federal aid to local education agencies.  In addition, the department has statutory responsibility to provide administrative services (fiscal, human resources, and information technology) for the Office of Early Childhood, which has an annual budget of $283 million.  The division is also currently providing fiscal, information technology, and human resources support to the Office of Higher Education under a Memorandum of Agreement.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

No attachments are required at this time.  Candidates selected for interview will be asked to provide a resume detailing experience in addition to three (3) pertinent professional references.  State employees selected for interview will be asked to provide a copy of their last two service ratings.

Due to the volume of applications anticipated, the Bureau of Human Resources is unable to provide confirmation of receipt and/or the status of applications during the recruitment process. Updates will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.  For all other inquiries, please contact Kim Barberi at kim.barberi@ct.gov; 860-713-6691.

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

Administers the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis; develops, implements and evaluates policies, goals and objectives; designs and develops programs and activities; implements new procedures and procedural revisions; acts as liaison both internally within the State and externally; determines appropriate staffing levels and directs the management and coordination of staff; designs and implements performance review standards for division staff; maintains contacts with individuals within and outside of the division who might impact on policy or program activities; directs financial planning activities including long and short-term forecasting; assists EDP experts in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit. In addition to directing fiscal/administrative functions, may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security, and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of JCAHO, OSHA, Environmental Protection, and other regulatory agencies; performs related duties as required.

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting; considerable knowledge of the principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in the preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing at least one (1) of which must be an accounting function.*

One (1) year experience must be at a managerial level. For State employees, this is the level of Assistant Chief of Fiscal/Administrative Services, Fiscal/Administrative Manager or above.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
   
2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

The preferred candidate will have:
• Strong working knowledge of the majority of state agency fiscal functions, including General Fund Appropriation accounting, grant administration, purchasing and inventory, and contract administration.
• Experience working with, preparing, and managing budgets with multiple funding sources. 
• Strong background in Microsoft Office, with excellent knowledge of Excel and Word. (e.g. experience using pivot tables, advance formulas such as VLOOKUP, SUMIF, etc.)
• Thorough competency and working experience in CORE-CT.
• Excellent written, oral and interpersonal communication skills.
• Demonstrated supervisory and management skills and the ability to deal with people at all levels.
• Excellent problem solving skills.
• Experience researching and interpreting state and federal statutes.
• Experience administering federal and private grants.
• The ability to work independently, effectively prioritize a large volume of work, and be able to adapt to changing work priorities and compressed deadlines.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.