The State of Connecticut, Department of Correction (DOC) is recruiting for full time (40 hours per week, Monday - Friday) Payroll Clerk (Three-Shift Operations) in Wethersfield, CT Payroll Unit. This/these positions shall perform payroll functions for over 6,000 agency employees comprised of many different bargaining units, managerial and confidential employees. The Agency anticipates openings throughout the year and this process will be used to create a pool of available candidates to draw from.
Candidates selected for interview must provide the following at the time of interview:
- Cover Letter
- Last Two (2) years of Performance Evaluations
In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanant status is obtained after serving in a position for at least six months (full-time or full-time equivalent).
During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the State of Connecticut. Candidates who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity.
Should you have questions pertaining to this recruitment, please contact Erica McGuinness at Erica.firstname.lastname@example.org.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Departments of Children and Families, Correction, Veterans Affairs, Developmental Services, Emergency Services and Public Protection, and Mental Health and Addiction Services this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for performing various payroll support activities.
EXAMPLES OF DUTIES
Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers' compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must been as a State of Connecticut Payroll Clerk (class code 6157).
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Significant working knowledge of Payroll functions at or above the level of Payroll Clerk. Candidates must have working experience in CORE-CT Payroll and/or HR functions.
Candidates should have experience with compiling and analyzing payroll data and preparing payroll reports. As well as a strong background in Microsoft Office, with excellent knowledge of Excel and Word.
Candidates should possess excellent written, oral and interpersonal communication skills along with customer service experience. They should have the ability to work independently with good problem solving skills and able to adapt to changing work priorities and compressed deadlines.
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.