Recruitment #181115-6976CL-001
Location |
Waterbury, CT
|
---|---|
Date Opened | 11/16/2018 12:00:00 AM |
Salary | $42,684- $56,009/year |
Job Type | Open to Statewide Employees |
Close Date | 11/26/2018 11:59:00 PM |
The Connecticut Technical Educational & Career System (CTECS) is recruiting for a full-time Secretary 1 position. This position will provide clerical support to the Main and Special Education offices in addition to filling a critical liaison role between CTECS and the public. Event management, meeting coordination, and ability to communicate, both written and oral, with state agencies, government leaders, and school personnel are critical elements of the position. An ability to think creatively, problem-solve, and cultivate and retain relationships of trust are essential qualities. As CTECS undergoes systemic growth and organizational transformation, it is important that this person be able to manage a certain level of ambiguity and change. This position is located at 43 Tompkins Street in Waterbury and is a 12-month position, 40 hours per week, Monday – Friday, 7:30 a.m. - 4:00 p.m.
Should you have questions pertaining to this recruitment, please contact Ryan Howe at ryan.howe@ct.gov or 860-713-6675.
Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
In order to be considered for this job opening, you must be a current state employee, who has permanent state status and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
This position will be filled in accordance with reemployment, SEBAC, transfer, promotion and merit employment rules.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.
4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).
6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.