Central Connecticut State University
Recruitment #180726-7539CL-001
Location |
New Britain, CT
|
---|---|
Date Opened | 8/14/2018 12:00:00 AM |
Salary | $46,721 - $61,096/year |
Job Type | Open to Statewide Employees |
Close Date | 8/27/2018 11:59:00 PM |
Central Connecticut State University (CCSU) is accepting applications from State employees who meet the qualifications for lateral transfer or promotion for a Secretary 2 position. This position is located in the School of Education and Professional Studies, and is a full time (40 hours per week) position on first shift.
The incumbent in this position is accountable for independently performing a full range of Secretary 2 duties in the School of Education and Professional Studies - Dean's office.
All applicants must include a resume within the "Resume Tab" of their application.
In order to be considered for this job opening, you must be a current state employee, who has permanent state status and meet the Minimum Qualifications as listed on the job opening.
You must specify your qualifications on your application. Should you have questions pertaining to this recruitment, please contact Kathy Callahan at KCallahan@ccsu.edu.
All candidates for employment at Central CT State University are subject to a pre-employment background investigation including criminal background check, federal sanctions, and reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Later in the recruitment process, current BOR employees may be required to provide their two most recent performance appraisals.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc. Proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor's signature.
4. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
5. INTERPERSONAL: Greets and directs visitors; answers phones and screens incoming calls; provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem); coordinates with others both within and outside of the organization on a variety of non-routine matters.
6. PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); designs and initiates new forms and procedures to facilitate workflow; performs related duties as required.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.