Connecticut StateDepartment of Administrative Services

Correctional Identification And Records Specialist 1

Board of Pardons and Paroles

Recruitment #211020-2257CL-001


The State of Connecticut, Board of Pardons and Paroles (The Board) is seeking a Correctional Identification & Records Specialist 1.   The Board possesses discretionary authority to grant pardons for criminal convictions and to grant parole to eligible and appropriate offenders in the community under supervision as a means of supporting their successful reintegration into law abiding society.  Our ideal candidate will be mathematically inclined, detail oriented and one who embraces technology. 

A typical day may require you to:

  • Complete background checks utilizing COLLECT system
  • Retrieve/Redact documents for Freedom of Information requests
  • Prepare reports & Complete time calculations
  • Interact with other state agencies and law enforcement divisions

The State of Connecticut, Board of Pardons and Paroles is an autonomous state agency with administrative support provided by the Department of Correction and is an integral part of the legal system and plays a crucial role in the criminal justice policy.  The Board's work is driven by moral and ethical responsibility to do our part in making Connecticut a great place to live and work.  

This position is full time 40 hours per week, Monday through Friday, 8:00 a.m. - 4:30 pm.  Come join us!

Selection Plan

Candidates selected for an interview must provide two (2) most recent performance evaluations.

Please be advised that resumes are no longer being accepted during the time that you apply.  Please ensure that your application is complete and displays your qualifications.  You will be unable to make revisions once it is submitted.  Questions can be sent to

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board  (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .


In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.


Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records; develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences; calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments; oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients; oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies; assigns and reviews unit work for accuracy and thoroughness; assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports; performs related duties as required.


Considerable knowledge of large volume records management, methods and techniques; interpersonal skills; oral and written communication skills; basic skill in performing arithmetical computations; considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation; ability to organize data for entry into database systems.


Four (4) years clerical work experience.


Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.


College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.


• Experience performing arithmetical computations
• Experience interpreting statutes and regulations pertaining to sentence calculation
• Experience organizing data for entry into database systems
• Experience working with RT system/MOCHA system & Collect software
• Experience calculating and inputting time in regard to sentencing in court
• Experience utilizing (JEB)-Judicial Electronic Branch and/or (JIS)-Judicial Information System
• Experience with pertinent Judicial Branch forms such as sentence modifications and Mittiimus
• Experience with FOI requests/redaction of information


Incumbents in this class are required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.


In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.


Incumbents in this class may be exposed to some risk of injury or assault by inmates.



The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.