Processing Technician

The State of Connecticut Department of Transportation (DOT) invites qualified applicants to apply for the position of Processing Technician in the Records Retention Unit in Newington.  This position is first shift, 7:30 – 4:00 pm, 40 hours per week, Monday through Friday. This position assists with other offices within the Support Services unit, which will require traveling.

The individual in this position will act as the Records Management Liaison Officer (RMLO) to coordinate records management activities for the agency and to serve as liaison with the Office of Public Records Administrator. This includes: Implement and maintain DOT’s records management program; Create internal guidelines for maintaining and using agency records and disseminate records management information to agency personnel; Conduct regular reviews of existing agency records schedules; Identify out-of-date and inaccurate schedules; Prepare and submit Agency specific Records Retention Schedule (RC-50); Prepare and review RC-108 Records Disposal Authorization forms for the destruction of official agency records; Ensure adherence to legal requirements as they relate to records retention; Coordinate the disposal of records authorized for destruction; Lead lower level employees in records inventories; Maintain control files of records retention schedules, disposition authorizations and record transfers. Coordinate the implementation of records technology; Coordinate transfers on inactive records to the State Records Center or other public records storage facilities; Coordinate transfers of permanent/archival records to the State Archives; Identify areas of need and provide staff training. 

In order to be considered for this job opening, you must meet the Minimum Qualifications and Preferred Qualifications as listed on the job opening. You must specify your qualifications on your application.

Applicants must include a resume within the "Resume Tab" of their application. Ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Direct questions pertaining to this recruitment to jennifer.brame@ct.gov. Reference #30668.

In a state agency this class is accountable for performing the most complex tasks in carrying out and maintaining a complex clerical processing service having a statewide impact. Services which have a statewide impact are defined as services which directly reach and assist members of the general public.

The individual in this position will lead lower level employees and be responsible and accountable to manage the day-to-day operations of the Department’s Records Center program.

Duties include but are not limited to the following: Directs the storage and security of records; Performs records maintenance activities including sorting, shelving and shifting of materials; Performs the proper handling/labeling of boxes to be stored at the Record Center; Performs data entry on the Records Retention Center database; Performs the digitization of records via scanning large volumes of various records including oversized maps, construction drawings, projects, shop drawings and vouchers, etc. using wide format and standard scanners; Performs lifting/shelving of boxes and proper handling of other oversized records; Identify and retrieve records requested by internal and external customers; Secure, identify, maintain, and retrieve records related to litigation holds and FOIA requests; Correspond and communicate effectively with DOT units related to the identification of records, routine storage requests, record location identification, the destruction authorization process, etc.; Create and update manuals and procedures.

Knowledge of office systems and procedures; interpersonal skills; oral and written communication skills; ability to compose effective correspondence and forms; ability to read, comprehend and apply laws, regulations, and procedural guidelines; ability to organize and coordinate workflow; ability to articulate ideas and information effectively; ability to perform research assignments; ability to devise and maintain record keeping and filing systems; ability to examine documents for accuracy and completeness; ability to operate office equipment including personal computers, computer terminals and other electronic equipment; ability to operate office suite software.

Three (3) years' clerical work experience.

One (1) year of the General Experience must have involved a full range of clerical duties as an Office Assistant, Interpreter Clerk or its equivalent.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• Experience in a Records Management setting
• Experience interpreting state statutes
• Experience working independently and exercising independent judgement
• Customer service experience
• Experience communicating with internal and external customer
• Experience with Microsoft Office and other Record Management software

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.