Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #191127-1309AR-001

Introduction



The Department of Emergency Services & Public Protection is recruiting for a (Associate Fiscal Administrative Officer) in the Middletown, CT.  This is a full time, 40 hour per week position, Monday-Friday schedule.  Oversight responsibility for several state appropriated general fund and/or non-state appropriated SIDs.  This includes maintenance of fiscal controls by authorizing non-routine expenditures based on management priorities and policies; managing various phases of budget preparation and control such as preparing estimates of costs of existing or new programs, offices or divisions, preparing budget and projection requests, appropriation schedules, monthly budget and projection reports, year-end reports, financial status reports and detailed analysis. 

This position will be responsible for creating and maintaining Divisional spending plans. The Associate Fiscal/Administrative Officer will compile and analyze the budget and expenditure information and will be required to independently prepare reports and recommendations.  

Other responsibilities include: 
  • Creating and maintaining unit procedures for all responsibilities in compliance with state and federal audit standards
  • Acting as a liaison with other DESPP operating units and other State agencies; staff training, assistance and support, as needed
  • Core-CT Security Liaison-provide agency users’ assistance with password resets, maintain permission controls, schedule training, etc.  
  • Assisting the CFO in implementing Agency, State and Federal Policies and procedures as related to the Fiscal Services Division
  • Supervise Payroll
  • Supervise the processing of employee reimbursements
  • Track/monitor the use of vehicles assigned to DESPP civilian employees and prepare reports as necessary
  • Focus on Process Improvement for Fiscal Services

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Candidate selected for an interview must provide the following at the time of interview

  • Two (2) most recent performance evaluations
  • Cover letter
  • Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks.  Selection for employment is contingent upon satisfactory completion of the background investigation.  

Click here CT-HR-13 to complete the Criminal Convictions addendum.  The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.  Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records.  Failure to provide the required documents listed above or submit your application accurately and on time, will eliminate you from the recruitment process.  

Should you have questions pertaining to this recruitment, please contact the Human Resources Office 860-685-8200.  

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting, budgeting, payroll or human resources function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

  • Bachelor of Science Degree (prior to appointment)
  • Proficient in Accounting Policies and Procedures
  • Proficient in the Budgeting process
  • Proficient in Core-CT Financial System
  • Ability to use a variety of computer applications including but not limited to Microsoft Office with advanced Excel experience (VLOOKUP, Pivot Tables, formulas/functions, etc.)
  • Strong communication skills
  • Must be self-directed, task and goal oriented
  • Must demonstrate ability to prioritize multiple demands
  • Ability to work both independently and with a team
  • Experience and knowledge of State of CT procurement and contracting procedure
  • Some supervisory ability

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.