Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Assistant

Recruitment #191001-1317AR-001

Introduction

  

The State of Connecticut, State Department of Education invites applicants to apply for a full-time Fiscal/Administrative Assistant position within The Connecticut Technical Education and Career System.  This position:

  • Performs paraprofessional level work in fiscal and administrative activities;
  • Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
  • Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
  • Prepares simple financial statements and assists in preparation of complex financial statements;
  • Calculates rates involving complex arithmetical formulas;
  • Gathers and consolidates payroll and expenditure data for budget preparation;
  • Ensures that expenditures plus encumbrances are within appropriation limits;
  • Reviews routine expenditures for compliance with itemized budgets;
  • Utilizes EDP systems for financial records and reports;
  • Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
  • Independently prepares renewal or new contracts based on awards;
  • Ensures that routine payments are in compliance with contract provisions;
  • May perform routine agency human resource functions;
  • Performs related duties as required.

This position is located at Wolcott Technical Education and Career School in Torrington, CT. The hours are Monday - Friday form 7:00 AM - 3:30 PM.

Selection Plan

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

Candidates selected for interview will be asked to provide a resume detailing experience in addition to three (3) pertinent professional references.  State employees selected for interview will be asked to provide a copy of their last two service ratings.

For all other inquiries, please contact Nancy Flynn, nancy.flynn@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions can be found on the job class specification.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to applicants who have the following experience and training:

  • 2 years of experience working in a middle school, high school or college;
  • Strong Financial background;                                                                             
  • Experience working with Payroll and Human Resources;
  • Experience with bookkeeping, reconciliation, money counting;               
  • Experience working with CORE HRIS;
  • Solid knowledge of MS Office Suite.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.