The State of Connecticut Department of Transportation (DOT) invites its qualified agency employees to apply for the position of Transportation Manager's Assistant. This position is 37.5 hours per week and is located at the Hartford Bridge Maintenance Facility. The hours of work are Monday-Friday, 8:00 a.m. - 4:00 p.m.
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal, whenever his or her services are needed; to include mandatory winter overtime from November 1 through April 30. Various storm events will require employees to stay at work for the duration of the storm; which at times could be up to period of several days, to include holidays and weekends. Incumbents in this class will be required to have a 30-mile residency from the posted job location.
In order to be considered for this job opening, you must be a current State of CT employee of the Department of Transportation, who has permanent state status*, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).
Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The candidate pool resulting from this posting may be used to fill Transportation Manaager Assistant vacancies that occur at the Hartford Bridge facility in the next twelve (12) months. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.
Should you have questions pertaining to this recruitment, please contact Diane Tyc at Diane.Tyc@ct.gov and reference PN 28357.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Department of Transportation this class is accountable for performing a full range of general clerical and general maintenance assistance functions for the Transportation Maintenance Manager and coordinating the reports, records, correspondence and other maintenance related information received from maintenance facilities.
EXAMPLES OF DUTIES
Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on personal computers and computer terminals; sets up and maintains office procedures, filing and indexing systems and forms for own use; composes routine correspondence; compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format); provides general information and referral services in response to citizen complaints or questions regarding the agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical and/or maintenance functions; maintains calendars of due dates and initiates recurring work or special clerical and/or maintenance projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions or purchase orders for subsequent action; prepares payment lists and billing invoices; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains inventory and orders supplies; uses a variety of automated equipment to perform job functions; coordinates daily and monthly activity reports between garages within a section; assists Transportation Maintenance Manager with handling of complaints, special requests and local maintenance issues; monitors balances of salt, sand and de-icing chemicals; schedules preconstruction meetings; operates radio communications equipment; performs snow removal around facility and gas tanks; may distribute mail; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of general office systems and procedures; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to schedule and prioritize workflow; ability to read and interpret complex instructions; some abilty to perform basic maintenance tasks.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Two (2) years of general clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
Two (2) years of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.
1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
2. A physical examination may be required.
Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months and to loud and potentially dangerous machinery.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.