Connecticut StateDepartment of Administrative Services

Associate Fiscal/Administrative Officer

Recruitment #180913-1309AR-001

Introduction

The State of Connecticut Department of Motor Vehicles is recruiting within the agency for an Associate Fiscal/Administrative Officer position.  This is a full time position (Monday – Friday, 40 hours per week, and the work schedule will be either 7:30 to 4:00 or 8:00 to 4:30). 

The selected candidate will:

  • Maintain accounting controls by processing and recommending policies and procedures, document financial actions by analyzing accounting information.
  • Utilize CORE-CT & EDP systems for financial reporting and analysis.
  • Develop, implement and maintain fiscal controls for all payables.
  • Process, track and review agency expenditures for various funding sources.
  • Verify funding, deliverables and invoicing for purchase requests and ensure funding resources and coding are accurate for all expenditures.
  • Prepare and analyze complex financial statements, reports and budget requests.
  • Maintain accounting records. Identify and resolve billing invoice and accounting discrepancies for purchases.
  • Ensure all expenditures are made in compliance with all GAAP policies and procedures and adhere to practices of public administration and government budget administration and management.
  • Maintain building rent agreements, including oversight of leasing functions. 
  • Generate yearly, quarterly and monthly reports.
  • Supervise human resources, payroll, accounts payable and/or other fiscal and administrative functions.
  • Perform performance evaluations.
  • Manage work flow, schedules and set priorities for work.

Applicants are required to submit a resume on the resume tab with their submission.

Should you have questions pertaining to this recruitment, please contact DMV Human Resources at (860) 263-5268.

Selection Plan

In order to be considered for this job opening, you must be a current employee of the Department of Motor Vehicles, who has permanent state status, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for acting as a working supervisor over a variety of fiscal and administrative functions.

EXAMPLES OF DUTIES

Plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise human resources, payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, human resources, payroll, purchasing) at least one of which must be an accounting or budgeting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer or Accountant.

Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

Ability to utilize/experience with Core-CT, EPM and Excel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.