Connecticut StateDepartment of Administrative Services

Assistant Chief of Fiscal/Administrative Services

Recruitment #180809-0129MP-001

Introduction

The State of Connecticut Department of Correction is recruiting for a Assistant Chief of Fiscal/Administrative Services position within their Fiscal Services Unit located in Wethersfield, CT.  This is a full time (40 hours per week) position and may require travel throughout the State.  

Selection Plan

In order to be considered for this job opening, you must be a current employee of the Department of Corrections, who has permanent state status, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

All applicants must include a resume within the “Resume Tab” of the application. (Note: In order to upload document you must ensure that your internet browser’s ‘pop-up’ blocker is off.  Failure to do so may prevent you from being able to upload documentation and submit your application.) 

Candidates selected for interview must provide the following at the time of interview:                

- Two (2) most recent performance evaluations

- Cover Letter 

Please ensure that your application is complete.  You will be unable to make revisions once you officially submit your application to the State of Connecticut.  Candidates who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity.  Should you have questions pertaining to this recruitment, please contact Erica McGuinness at Erica.McGuinness@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency or facility this class is accountable for directing a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Directs staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; coordinates, plans and manages activities; formulates program goals and objectives; develops or assists in development of related policy; reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; acts as liaison both internally within the state and externally; evaluates staff; directs budget management function; maintains contacts with individuals both within and outside of unit who might impact on program activities; advises agency head regarding fiscal and administrative matters; assists EDP experts in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; in addition to directing fiscal/administrative functions may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; may direct a program of internal and/or external audit; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff. For State employees, this is at or above the level of Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Candidates should have a strong working knowledge of the majority of state agency fiscal functions and experience working with and preparing and managing budgets with multiple funding sources.  Candidates should have a strong background in Microsoft Office, with excellent knowledge of Excel and Word. Candidates should have working experience in CORE-CT. They should possess excellent written, oral and interpersonal communication skills along with customer service experience and strong supervisory skills. They should have the ability to work independently with good problem solving skills and be able to adapt to changing work priorities and compressed deadlines. Large agency and/or correctional facility experience is preferred.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.