Connecticut StateDepartment of Administrative Services

Medical Records Technician 2

Recruitment #180808-5623CL-001

Introduction

The Department of Public Health’s Connecticut Tumor Registry program is recruiting for a Medical Records Technician 2 position. The position will be accountable for performing a full range of cancer registry data collection and quality assurance functions in order to ensure a complete and detailed cancer database. Responsibilities will include case finding, abstracting, case consolidation, editing, reporting, and other related duties.

Selection Plan

Should you have questions pertaining to this recruitment, please contact Sue Ciccaglione at Sue.Ciccaglione@ct.gov, (860)509-7183.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Public Health, Tumor Registry section, this class is accountable for performing as a specialist by acting as either a field representative or liaison to all hospitals reporting cancer cases in Connecticut, Rhode Island and Massachusetts, or a quality control review technician for medical coding and maintenance of the master tumor and follow-up magnetic tape files.

EXAMPLES OF DUTIES

Assists in problem solving and training of lower level Medical Record Technicians; assists in coding (or codes) more difficult cases involving classification of cancer data; periodically reviews autopsy reports at Connecticut Office of the Chief Medical Examiner in order to verify all cancer related deaths; performs related duties as required.

Field Representative: Acts as liaison between Connecticut Tumor Registry and reporting hospitals: abstracts complete tumor records at federal and state government and veterans' hospitals in Connecticut as well as participating hospitals in Rhode Island and Massachusetts; ascertains correct primary sites and cancer morphology from hospital pathology reports; investigates all inquiries submitted by Tumor Registry coders, obtaining missing or clarifying information from report originators through phone calls, correspondence or visits; conducts audits at selected hospitals to ensure all cancer cases have been identified and reported to Tumor Registry; compares pathology reports with hospital cancer incidence report and documents missed cases; reviews hospital records for special studies on cancer; abstracts complete tumor records at certain institutions such as federal and state hospitals; at request of participating hospitals trains medical records personnel in proper abstracting procedures and communicates Tumor Registry informational needs and procedures; assists hospital registries in preparing statistical reports on cancer.

Quality Control Review Technician: Maintains computer quality control procedures, which involves correcting coding errors on code sheets as well as processing changes to master files; participates in special tumor studies which involve more complex medical coding or medical review

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of medical terminology and gross human anatomy relating to cancer; considerable knowledge of coding principles and techniques used in Connecticut Tumor Registry and National Cancer Institute SEER Group; knowledge of proper use of International Codes of Disease; knowledge of standard procedures for cancer diagnosis and modes of therapy (such as radiation, chemotherapy, etc.); knowledge of hospital medical record and medical record library procedures; oral and written communication skills; interpersonal skills; ability to prepare and interpret statistical reports.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years' clerical experience in categorizing, cataloging, and assembling data for statistical purposes.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the level of a Medical Records Technician 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in medical secretarial work may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience with medical abstracting using coding principles and standardized guidelines, preferably including ICD-O-3, ICD-9, ICD-10, , CPT-4, HCPCs, SEER, and AJCC codes, staging, and guidelines;

• Experience or training in cancer-related diseases, including etiology, pathology, symptoms, signs, diagnostic studies, treatment modalities and prognoses, medical terminology, basic anatomy, pathology, and pharmacology;

• Experience independently locating, compiling, and analyzing information, data, and/or facts from specialized sources including performance of visual quality control on electronic data files, and identification of missing or incomplete data;

• Experience or training interpreting analytic reports, assembling data for statistical purposes, and communicating findings, with cognizance of Federal and State reporting requirements and regulations and confidentiality procedures;

• Professional credentialing as either a Certified Tumor Registrar (CTR), Registered Health Information Administrator (RHIA)/Registered Health Information Technician (RHIT), or Certified Coding Specialist (CCS); or eligible for credentialing.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The Department of Public Health aims to provide equal opportunity in all aspects of employment and advancement, fostering an environment committed to supporting individuals in all protected classes. If you require an aid/accommodation to participate fully and fairly, please contact the Human Resources Office at (860) 509-7177.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.