In the Department of Transportation this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.
EXAMPLES OF DUTIES
Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy;
Reviews and corrects drafts for conformance with originals;
Enters and retrieves data on personal computers and computer terminals;
Sets up and maintains records and files according to established procedures;
Searches files for information;
Prepares and sends out standard form letters making minor revisions or additions;
Compiles information from standard sources and prepares reports;
Answers phone, transfers calls and takes messages;
Receives and directs visitors;
Handles routine requests for information, procedural guidelines or assistance over the telephone or in person;
Receives, sorts and distributes mail;
Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials);
Reviews materials for accuracy and completeness (ensures categorical information is completed as required);
Makes changes per instructions or as authorized;
Verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
Does routine posting to ledgers, account books or other records;
Types and prepares purchase requisitions, orders or billing invoices according to established procedures;
Assists in or maintains inventory and orders supplies;
Codes equipment repair work orders in the fleet management system;
Takes minutes at meetings and fact-findings;
Manually checks heating fuel tanks;
Performs meter reading of facility gas tanks;
Performs snow removal around facility and gas tanks;
Operates and monitors radio communications;
Performs general facility maintenance including sweeping and cleaning restrooms;
May assist in coordinating and/or dispatching appropriate personnel for emergency situations;
May mow and perform general maintenance functions around facility;
May assist stores section with material handling;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
general office systems and procedures;
spelling, punctuation and grammar;
oral and written communication skills;
in performing arithmetical computations;
operate office equipment which includes computers, tablets and other electronic equipment;
perform basic clerical tasks;
perform basic maintenance tasks.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
One (1) year of general clerical work experience.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.
Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.
Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
A physical examination may be required.
Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.
In accordance with applicable collective bargaining agreement's compensation guidelines.
JOB CLASS DESIGNATION
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of Transportation Supervisor’s Assistant (40 Hour) in Salary Group FM 12 approved effective May 9, 2022. (Revised to modernize format and add Acknowledgement section) Final No. 23-214