State of Connecticut Executive Branch

Specialized Secretary (Medical) (7778CL)

$24.65-$32.32 Hourly / $1,971.42-$2,585.25 BiWeekly /
$51,454.00-$67,475.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

This class is accountable for independently providing specialized stenographic secretarial support for professionals in the medical field.

SUPERVISION RECEIVED

Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED

May have lead responsibilities over other staff as assigned.

EXAMPLES OF DUTIES

  • Transcribes difficult dictation from electronic recording devices, shorthand or speedwriting notes requiring extensive use of medical terminology;
  • Using a computer or other electronic equipment, formats and types a full range of correspondence, reports, cases and other specialized documents;
  • Designs, organizes, and maintains files (including confidential files;);
  • Composes correspondence and reports;
  • Acts as a receptionist;
  • Answers inquiries requiring an understanding of the organization and the supervisor's responsibilities;
  • Arranges and coordinates meetings;
  • Schedules and maintains calendars (appointments, court dates, etc.;);
  • Maintains office records (attendance, inventory, etc.;);
  • May act for the supervisor in their absence;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • office systems and procedures;
    • medical terminology;
    • proper grammar, punctuation, and spelling;
  • Knowledge of business communications;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • organize and coordinate office workflow;
    • ability to transcribe complex medical dictation;
    • operate office equipment which includes electronic recording devices, computers or other electronic equipment;
    • operate office suite software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in secretarial work with responsibility for medical transcription.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training in the secretarial sciences with course work in medical typing as appropriate may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Secretary 1 with responsibility for medical transcription (as appropriate) may be substituted for the General and Special Experience.

SPECIAL REQUIREMENTS

The appointing authority may require the ability to take and transcribe complex medical dictation.

JOB CLASS DESIGNATION

Classified/Non-Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 15

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Specialized Secretary (Medical) in Salary Group CL 15 approved effective January 20, 2017. (Revised to modify Substitutions Allowed, modernize format and add Acknowledgement section) Final No. 23-146

EFFECTIVE DATE

06/23/2023
CLASS: 7778CL; EST: 3/23/1979; REV: 6/29/2023;