Department of Administrative Services

Hearing Office Coordinator (7251CL)

$31.24-$40.13 Hourly / $2,499.02-$3,210.21 BiWeekly /
$65,224.16-$83,786.22 Yearly


PURPOSE OF JOB CLASS (NATURE OF WORK)

In an assigned Workers' Compensation Commission district office this class is accountable for supervising work of Hearing Reporters on a statewide basis as well as performing the duties of a Hearing Reporter 2 (Workers' Compensation Commission).

SUPERVISION RECEIVED

Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED

Supervises Hearing Reporters and other assigned staff.

EXAMPLES OF DUTIES

Coordinates workflow of Hearing Reporters including making emergency temporary reassignments; redistributes pending transcripts among Hearing Reporters to ensure timely completion; monitors status of transcript completion on an agency wide basis; travels to various district offices as needed for emergency or unusual situations; records verbatim testimony during formal hearings; maintains accurate records of exhibits; prepares and types transcripts; schedules hearings or official actions and types and issues notices; assembles and maintain records and files; acts as a liaison with the public, other operating units, agencies and outside officials regarding agency policies and procedures; maintains or oversees maintenance of office records and logs; prepares correspondence and memoranda; prepares reports; types a variety of materials; takes and transcribes dictation as necessary; performs special projects as requested by Chairman; may purchase supplies and equipment, maintain inventory and petty cash or assist in budget preparation; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of office systems and procedures; considerable knowledge of formal hearing procedures and terminology; considerable interpersonal skills; considerable oral and written communication skills; ability to read, understand and apply policies, procedures, statutes and regulations; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of stenographic experience which must have included making verbatim records and transcripts of complex and difficult formal hearings.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at a lead level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from a one (1) year court reporting or court stenography program at a business institute may be substituted for one (1) year of the General Experience.

SPECIAL REQUIREMENTS

1. Incumbents in this class may be required to possess appropriate current licenses or permits.
2. Incumbents in this class may be required to travel.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 21

CANCELLATION CLAUSE

This replaces the existing titles of and specifications for the classes of Hearing Reporter Central Office Supervisor (8136) in Salary Group CL 19 and Hearing Reporter Central Office Supervisor (RC) (7251) in Salary Group CL 21 approved effective May 26, 2009. (Revised to retitle, implement NP-3 Stipulated Agreement and abolish class code 8136) 8136A 11/21/13 cm

EFFECTIVE DATE

1/10/2014

CLASS: 7251CL; EST: 1/17/1997; REV: 1/10/2014;