In a state agency this class is accountable for acting as a working supervisor for Financial Clerks in the performance of accounting, processing payments, bookkeeping, or record keeping functions.
GUIDELINES FOR JOB CLASS USE
This class is reserved for incumbents who have full-time lead responsibility over employees while assisting in the performance of work activities. There should be a sufficient number of staff to warrant a full-time working supervisor. This class is not intended for one-on-one supervision.
Receives general direction from an employee of higher grade.
Leads Financial Clerks and other staff as assigned.
EXAMPLES OF DUTIES
Coordinates office workflow;
Determines priorities, assigns and reviews work;
Establishes and maintains office procedures;
Provides staff training and assistance;
Conducts or assists in conducting performance evaluations;
Maintains or oversees maintenance of office records and logs;
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
Prepares financial statements and reports;
Assists in budget preparation;
Assembles and compiles financial data;
Performs a range of other financial record keeping functions such as keeping journals and ledgers, balancing and reconciling accounts, receiving and disbursing funds and recording monetary transactions;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
bookkeeping, payroll procedures and financial record keeping;
accounting procedures and terminology;
office systems and procedures;
budget preparation, financial terminology, coding and statements;
Considerable skill in performing arithmetic computations;
oral and written communication skills;
Considerable ability to handle large amounts of money;
schedule and prioritize workflow;
operate office equipment which includes personal computers, computer terminals or other electronic equipment;
lead other employees.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of clerical experience in accounting, financial record keeping or bookkeeping.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.
One (1) year as a Financial Clerk or Cash Accounting Clerk may be substituted for the General Experience.
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
JOB CLASS DESIGNATION
(07)-ADMN CLERICAL (NP-3)
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
This replaces the existing specification for the class of Head Financial Clerk in Salary Group CL 15 approved effective May 26, 2009. (Revised to modernize format and add Acknowledgement section) Final No. 23-133