PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for acting as a working supervisor for Financial Clerks in the performance of accounting, processing payments, bookkeeping, or record keeping functions.
GUIDELINES FOR JOB CLASS USE
This class is reserved for incumbents who have full time lead responsibility over employees while assisting in the performance of work activities. There should be a sufficient number of staff to warrant a full time working supervisor. This class is not intended for one-on-one supervision.
Receives general direction from an employee of higher grade.
Leads Financial Clerks and other staff as assigned.
EXAMPLES OF DUTIES
Coordinates office workflow; determines priorities, assigns and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; maintains or oversees maintenance of office records and logs; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares financial statements and reports; assists in budget preparation; assembles and compiles financial data; performs a range of other financial record keeping functions such as keeping journals and ledgers, balancing and reconciling accounts, receiving and disbursing funds and recording monetary transactions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, payroll procedures and financial record keeping; knowledge of accounting procedures and terminology; knowledge of office systems and procedures; considerable skill in performing arithmetic computations; interpersonal skills; oral and written communication skills; some familiarity with budget preparation, financial terminology, coding and statements; considerable ability to handle large amounts of money; ability to schedule and prioritize workflow; ability to operate office equipment which includes personal computers, computer terminals or other electronic equipment; ability to lead other employees.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of clerical experience in accounting, financial record keeping or bookkeeping.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.
2. One (1) year as a Financial Clerk or Cash Accounting Clerk may be substituted for the General Experience.
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
JOB CLASS DESIGNATION
(07)-ADMN CLERICAL (NP-3)
This replaces the existing specification for the same class in the same Salary Group CL 15 approved effective June 17, 1996. (2009 SCOPE Review)
7204A 5/26/09 cm