State of Connecticut Executive Branch

Payroll Officer 2 (6147AR)

$40.22-$51.84 Hourly / $3,217.17-$4,146.56 BiWeekly /
$83,968.00-$108,225.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.

GUIDELINES FOR JOB CLASS USE

This is a supervisory level class and is used in the following capacities:

  • In a moderate to large size payroll operation (1000 employees and up)*: incumbents in this class supervises and are accountable for the entire payroll operation and all staff assigned to payroll. In a payroll operation of this size, this is the highest ranking class responsible for payroll as its principal responsibility.
NOTE: In payroll operations falling into the lower end of this range, the payroll must include additional complex factors such as a substantially greater number of bargaining units, weekend and shift differential, and/or seasonal employees.

  • In very large payroll operations (over 5000 employees)*: incumbents in this class act as the assistant payroll supervisor, assisting in the supervision of payroll operation and staff.
NOTE: Number of employees on the payroll includes full time and part time employees and any other persons for whom bi-weekly payroll must regularly be prepared.

SUPERVISION RECEIVED

Receives general direction from a fiscal or administrative employee of higher grade.

SUPERVISION EXERCISED

Supervises Payroll Officers 1, Payroll Clerks and other clerical staff as assigned.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff;
  • Provides staff training and assistance;
  • Conducts performance evaluations;
  • Determines priorities and plans unit work;
  • Establishes and maintains unit procedures;
  • Develops or makes recommendations on development of policies and standards;
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
  • Prepares reports and correspondence;
  • Responsible for accuracy of payroll computations;
  • Responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments;
  • Supervises payroll record keeping, coding and reconciliations;
  • Answers employees questions about payroll related matters;
  • Supervises control and distribution of paychecks;
  • Interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining;
  • Assists in budget preparation by preparing payroll expenditure data;
  • May provide information and process paperwork relating to employee fringe benefits;
  • May be responsible for calculation of cost recovery for fringe benefits for federal or other funds; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant agency policies and procedures;
    • and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units;
  • Knowledge of
    • and ability to apply relevant state and federal laws, statutes and regulations;
    • governmental accounting principles and practices as applied to payroll operations and record keeping;
  • Considerable
    • interpersonal skills;
    • oral communication skills;
    • skill in performing arithmetical computations;
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(01)-Accounting/Auditing

BARGAINING UNIT

(16)-ADMIN & RESID (P-5)

EEO

(2)-Professional

SALARY INFORMATION

AR 25

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Payroll Officer 2 in Salary Group AR 25 approved effective October 18, 2019. (Reviewed for content, revised to modernize format and add Acknowledgement section) Final No. 24-022

EFFECTIVE DATE

02/06/2024
CLASS: 6147AR; EST: 6/10/1983; REV: 2/8/2024;