PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.
GUIDELINES FOR JOB CLASS USE
This is a supervisory level class and is used in the following capacities:
1. In a moderate to large size payroll operation (1000 employees and up)*: incumbents in this class supervises and are accountable for the entire payroll operation and all staff assigned to payroll. In a payroll operation of this size, this is the highest ranking class responsible for payroll as its principal responsibility.
Note: In payroll operations falling into the lower end of this range, the payroll must include additional complex factors such as a substantially greater number of bargaining units, weekend and shift differential, and/or seasonal employees.
2. In very large payroll operations (over 5000 employees)*: incumbents in this class act as the assistant payroll supervisor, assisting in the supervision of payroll operation and staff.
Note: Number of employees on the payroll includes full time and part time employees and any other persons for whom bi-weekly payroll must regularly be prepared.
Receives general direction from a fiscal or administrative employee of higher grade.
Supervises Payroll Officers 1, Payroll Clerks and other clerical staff as assigned.
EXAMPLES OF DUTIES
Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; responsible for accuracy of payroll computations; responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments; supervises payroll record keeping, coding and reconciliations; answers employees questions about payroll related matters; supervises control and distribution of paychecks; interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining; assists in budget preparation by preparing payroll expenditure data; may provide information and process paperwork relating to employee fringe benefits; may be responsible for calculation of cost recovery for fringe benefits for federal or other funds; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units; knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of governmental accounting principles and practices as applied to payroll operations and record keeping; considerable interpersonal skills; considerable oral communication skills; considerable skill in performing arithmetical computations; supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Seven (7) years of experience in complex clerical work in accounting or payroll.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
JOB CLASS DESIGNATION
(16)-ADMIN & RESID (P-5)
This replaces the existing specification for the class of Payroll Officer 2 in Salary Group AR 25 approved effective October 12, 2007. (Revised to update language) Action No. 19-018