Department of Administrative Services

Payroll Officer 2 (6147AR)

$38.28-$49.33 Hourly / $3,062.12-$3,946.72 BiWeekly /
$79,921.07-$103,009.13 Yearly


PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.

GUIDELINES FOR JOB CLASS USE

This is a supervisory level class and is used in the following capacities:

1. In a moderate to large size payroll operation (1000 employees and up)*: incumbents in this class supervises and are accountable for the entire payroll operation and all staff assigned to payroll. In a payroll operation of this size, this is the highest ranking class responsible for payroll as its principal responsibility.

Note: In payroll operations falling into the lower end of this range, the payroll must include additional complex factors such as a substantially greater number of bargaining units, weekend and shift differential, and/or seasonal employees.

2. In very large payroll operations (over 5000 employees)*: incumbents in this class act as the assistant payroll supervisor, assisting in the supervision of payroll operation and staff.

Note: Number of employees on the payroll includes full time and part time employees and any other persons for whom bi-weekly payroll must regularly be prepared.

SUPERVISION RECEIVED

Receives general direction from a fiscal or administrative employee of higher grade.

SUPERVISION EXERCISED

Supervises Payroll Officers 1, Payroll Clerks and other clerical staff as assigned.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; responsible for accuracy of payroll computations; responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments; supervises payroll record keeping, coding and reconciliations; answers employees questions about payroll related matters; supervises control and distribution of paychecks; interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining; assists in budget preparation by preparing payroll expenditure data; may provide information and process paperwork relating to employee fringe benefits; may be responsible for calculation of cost recovery for fringe benefits for federal or other funds; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units; knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of governmental accounting principles and practices as applied to payroll operations and record keeping; considerable interpersonal skills; considerable oral communication skills; considerable skill in performing arithmetical computations; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(01)-Accounting/Auditing

BARGAINING UNIT

(16)-ADMIN & RESID (P-5)

EEO

(2)-Professional

SALARY INFORMATION

AR 25

CANCELLATION CLAUSE

This replaces the existing specification for the class of Payroll Officer 2 in Salary Group ARĀ 25 approved effective October 12, 2007. (Revised to update language) Action No. 19-018

EFFECTIVE DATE

10/18/2019

CLASS: 6147AR; EST: 6/10/1983; REV: 10/24/2019;