PURPOSE OF JOB CLASS (NATURE OF WORK)
In a State agency, facility or institution, this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.
GUIDELINES FOR JOB CLASS USE
This is a supervisory level class and is used in the following capacities:
1. In a small payroll operation* (200-1000 employees): incumbents in this class supervise and are accountable for the entire payroll operation and all staff assigned to payroll. In a payroll operation of this size, this is the highest ranking class responsible for payroll as its principal responsibility.
Note: In payroll operations falling into the lower end of this range the payroll must include additional complex factors such as a substantially greater number of bargaining units, weekend and shift differential and/or seasonal employees.
2. In a moderate to large payroll operation* (1000 and up): incumbents in this class act as the assistant payroll supervisor, assisting in supervision of payroll operations and staff. Payroll staff size must be large enough to warrant an assistant supervisor.
3. In a very large payroll operation* (over 5000 employees): incumbents in this class supervise a large portion of the payroll operation including supervision of staff. Payroll staff size must be large enough to warrant a supervisor.
Note: Number of employees on the payroll includes full time and part time employees, and any other persons for whom bi-weekly payroll must regularly be prepared.
Receives general direction from a Payroll Officer 2 or other fiscal or administrative employee of higher grade.
Supervises Payroll Clerks and other staff as assigned.
EXAMPLES OF DUTIES
Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments; prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments; supervises reconciliation of payroll deductions and coding of payroll expenditures; supervises maintenance of time records including issuing semi-annual leave balances; supervises control and distribution of paychecks; answers employees questions relating to payroll; may compile payroll expenditure data for budget preparation; may provide information and process paperwork regarding employee fringe benefits; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of and ability to apply state payroll policies and procedures; knowledge of uses of office machinery used in accounting work; some knowledge of governmental accounting as it applies to payroll; considerable skill in performing arithmetical computations; interpersonal skills; oral communication skills; supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Five (5) years of experience in complex clerical work in accounting or payroll.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.
NOTE: For state employees, this will be interpreted at the level of payroll clerk.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
JOB CLASS DESIGNATION
(16)-ADMIN & RESID (P-5)
This replaces the existing specification for the class of Payroll Officer 1 in Salary Group AR 21 approved effective October 12, 2007. (Revised to update language) Action No. 19-018